Vehicle fleet and emissions

I wish to make a Freedom of Information request. I need to know:

• How many employees does the authority/department have?
• How many company vehicles (cars and vans) does the authority/department operate?
• How many cars and the how many vans do you operate?
• How many at-fault accidents have employees had in your vehicles for each of the past three years?
• What is the annual CO2 emissions from your fleet and then the average CO2 emissions per car (CO2 g/km)?
• Is there a CO2 emissions cap on your cars – if so what is it (g/km)?
• How many employees use their own vehicles for work purposes (this can be calculated by those who claim for mileage payments on expenses)?
• How many miles have been claimed annually by these ‘grey fleet’ drivers over the past three years?
• What has been the annual cost of these grey fleet repayment claims for each of the past three years?
• What is the pence-per-mile rate that each of these ‘grey fleet’ drivers can reclaim for their business mileage? Can you show the annual lump sum separately if there is one.
• What action if any is the authority/department taking to reduce these payments?
• What is the authority/department’s overall CO2 reduction target?
• What is the estimated annual CO2 emissions from your grey fleet?
• What if any controls does the authority/department have to reduce CO2 emissions from its ‘grey fleet’?
• Does the authority/department check a) driving licences b) business insurance c) mots/servicing for its grey fleet vehicles? If so how often?

Thank you for your e-mail dated 9^th August 2010. We are pleased to provide you with the following information with regard to your request. Please note that not all of the information you have requested has been provided, as some of this information is not held. Where Ordnance Survey does not hold the information you have requested, this is detailed against the applicable questions below:

• How many employees does the authority/department have? 1186 
• How many company vehicles (cars and vans) does the authority/department operate?  360 
• How many cars and the how many vans do you operate?  358 cars and 2 vans 
• How many at-fault accidents have employees had in your vehicles for each of the past three years?  96 
• What is the annual CO2 emissions from your fleet and then the average CO2 emissions per car (CO2 g/km)?  203.32 tonnes,  average 131 g/km 
• Is there a CO2 emissions cap on your cars – if so what is it (g/km)?  160 g/km 
• How many employees use their own vehicles for work purposes (this can be calculated by those who claim for mileage payments on expenses)? 54 
• How many miles have been claimed annually by these ‘grey fleet’ drivers over the past three years? 156,861 miles from April 2008 to date 
• What has been the annual cost of these grey fleet repayment claims for each of the past three years?

     Cost for 06/04/2008 to 05/04/2009 = £32,115

      Cost for 06/04/2009 to 05/04/2010 = £28,611

      Cost for 06/04/2010 to date            = £10,205

• What is the pence-per-mile rate that each of these ‘grey fleet’ drivers can reclaim for their business mileage? Can you show the annual lump sum separately if there is one. 37.5p per mile 
• What action if any is the authority/department taking to reduce these payments?  Encourage drivers to take on lease or hire cars 
• What is the authority/department’s overall CO2 reduction target? To reduce emissions for administrative road travel by 15% by 2010/2011 relative to 2005/2006 levels 
• What is the estimated annual CO2 emissions from your grey fleet? Not held 
• What if any controls does the authority/department have to reduce CO2 emissions from its ‘grey fleet’? Not held 
• Does the authority/department check a) driving licences b) business insurance c) mots/servicing for its grey fleet vehicles? If so how often?'  Annually

Please note that your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. As all requested information has been provided, or is not held by Ordnance Survey, we have determined that in all the circumstances of this case the Public interest consideration (section 17 FOIA) is not applicable in this instance.

If you are unhappy with our response, you may raise an appeal to our Appeals Officer at:

FOI Appeals Officer

Customer Service Centre

Ordnance Survey

Romsey Road

SOUTHAMPTON

SO16 4GU 

Please include the reference number below. The Appeals Officer will ensure that the process has been followed correctly, questioning any decisions taken regarding the original response and recommending disclosure of additional information if appropriate.

Thank you for your enquiry.

Reference number: FOI1091/August 2010