Travel Claims and Expenses

I would appreciate if you could provide the following information for the 2010 - 11 financial year:

1. How much did Ordnance Survey spend on reimbursing employee travel & subsistence expenses, including mileage allowances, public transport, general employee expenditure, car parking, conference expenses, subsistence etc?

2. What proportion of the reimbursed expenses was for grey fleet mileage?

3. What was the total grey fleet mileage travelled by staff?

4. How do employees submit claims for expenses, electronically or via a paper claim form?

5. Are expenses claims processed internally or by a third party organisation. If relevant what is the name of the third party?

Thank you for your e-mail dated 16th November 2011.I confirm that Ordnance Survey does hold the information you have requested, and we respond to each of your questions in turn for the 2010-11 financial year.

1. £ 669,200  

2.  2.89%

3. 51,644

4. Our employees now submit their claims for expenses electronically.  Our electronic expenses claim system went live in February 2011, and we finally stopped accepting paper claim forms on 30^th September 2011. Therefore, there was an 8 month transition period of accepting both.

5.  Expense claims are processed internally.

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. As all the requested information has been provided, we have determined that in all the circumstances of this case the Public interest consideration (section 17 FOIA) is not applicable in this instance.

If you are unhappy with our response, you may raise an appeal to our Appeals Officer at:

FOI Appeals Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
SOUTHAMPTON
SO16 0AS

Please include the reference number below. The Appeals Officer will ensure that the process has been followed correctly, questioning any decisions taken regarding the original response and recommending disclosure of additional information if appropriate.

Thank you for your enquiry.

Reference number: FOI11236/November 2011