PAI Toolbox

Internal

Ordnance Survey Liaison Officer/Manager

Responsible for initiating project – could be Project Manager.

Project Manager

Overall responsibility – must understand the reason and affect that PAI will have.

Sponsor

Essential that there is a senior manager or board member who understands and can support the project and keep the CEO aware of progress. Regular dialog required to keep them informed of progress.

GI team

Should the organisation have a corporate GIS team, they must all be knowledgeable enough to work with and brief other parts of the organisation.

Owners of the datasets

Even if the datasets are managed corporately it is likely they will be owned locally. Essential that these do own and make the final decisions on what happens to their data. The data audit should highlight these owners.

Unless the owners are directly involved in the quality assurance stage there may be a rejection of the process, especially in the future should an error be discovered.

Data users

The data users and data owners may be different and the former must be kept informed what is happening and when, plus any impact that this may have. DEW Experience

Budget holders

There will be a cost both in terms of finance and resource and almost certainly a business case will be required to initiate the project. It is very unlikely all the costs will be known up front (until the audit is done the size of the task will not be known) and therefore there will have to be a continuous communication process to keep the holders informed of progress.

Legal

A search on the data may be affected during the transition period, especially if it is pulling on information from multiple sources. You may decide a legal warning is required if the searches are for 3^rd party users. Examples to be posted

External

Ordnance Survey Account Manager

Ordnance Survey can offer some assistance and possibly even some consultancy. Keep your Account Manager aware of where you are in the process and he/she will endeavour to help you over any hurdles you encounter.

PAI Ordnance Survey

You may wish to do everything through your Account Manager, but there is a small team dedicated to PAI who can assist, especially if you have questions around the programme. pai@ordnancesurvey.co.uk

System supplier

Contact your supplier to see what they recommend or what services they can offer to help with migration.

Other suppliers

There are a number of organisations offering services out there. These may be:

• Consultancy
• Software tools
• Data services

Many are holding PAI seminars or covering PAI within wider presentations.

PAI working groups

Both the central and local government have working groups addressing issues that are specific to those they represent. The chairs of the groups are:

Ian Storey – Welsh Assembly

Craig McCorriston – West Lothian Council

Should you have information or questions that you feel will be common to others, then the above and the Ordnance Survey PAI team would be interested to know.

Peers

You are not alone. Speak to others in the same situation who can give the benefit of their experience.

A number of local authorities have set up county groups, which is a useful forum for these debates.

Users of your data

As part of the data audit you should ascertain who uses your data and their reliance on accuracy. There should be a plan for informing those that need to know.

• initial warning;
• metadata within the data itself giving the current status; and
• legal warning

3^rd party data you use

There are some datasets that you require but do not own. Wherever possible you should not undertake PAI on these datasets yourself but get the originator to undertake the PAI. You must know the status of this data, which may require communication.