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HR functions

Request for information – FOI13350

Thank you for your letter of 8 January 2013 requesting information from Ordnance Survey under the Freedom of Information Act (FOIA) 2000.

I confirm that Ordnance Survey does hold some of the information you have requested, and we respond to each of your questions in turn. Where the requested information has not been supplied, an explanation has been provided.

1. The name of your current HR/Payroll software solution provider. If this is outsourced please provide the name of your outsourcing provider

Logica PLC

2. The date that the contract was signed with your HR/Payroll provider

11 June 2012

3. The length of the current contract terms for both HR and Payroll

1 December 2015, although there is an option to extend up to 10 June 2019.

4. The date that the HR and Payroll contracts are due to be renewed

This agreement is set up by the Government Procurement Service on behalf of government, and Ordnance Survey does not hold this information.

5. The current annual maintenance charges for your HR/Payroll solution

This information is exempt under section 21 of the Freedom of Information Act – ‘Information accessible to applicant by other means’. This is because we already make this information publicly available under the ‘what we spend’ section of our FOI publication scheme.

As part of the Government transparency agenda, we are required to publish information relating to any spend over the value of £500, and includes identifying who the payment was made to. As we have detailed the name of the provider in response to your question one, you will be able to view how much is paid for maintenance and support from that published data.

You can access this data from our publication scheme pages.

Section 21 is an absolute exemption and no public interest test is required.

6. The original contract value of your HR/Payroll solution

Once again, as per our response to your question 4, this information is not held by Ordnance Survey due to the nature of the set up via Government Procurement Services.

Internal review
Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our FOI Internal Review Officer, by contacting them as follows:

FOI Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
SO16 0AS

E-mail: foi@ordnancesurvey.co.uk

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The FOI Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The FOI Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner's Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal with the Information Commissioner’s Office at:

The Case Reception Unit
Customer Service Team
The Information Commissioner’s Office
Wycliffe House
Water Lane

E-mail: mail@ico.gsi.gov.uk
Telephone helpline: 0303 123 1113 or 01625 545745 for advice, Monday to Friday.

Thank you for your enquiry.

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