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Successful tender information

Request for information – FOI13375

Thank you for your e-mail of 10 May 2013, requesting the following information from Ordnance Survey under the Freedom of Information Act (FOIA) 2000.

I've been informed that under the Freedom of Information Act, we are able to request copies of the successful applications from the six suppliers you awarded video production contracts to.

Could you please send me these documents so that we can establish how our bid fell short on this occasion – we have a very similar project coming in the next few weeks and need as much feedback as possible.

I confirm that Ordnance Survey does hold the information you have requested.

I attach to this e-mail, six winzipped documents which are the applications of those organisations who were successful in tendering for the video production contracts, and placed on our preferred supplier list.

Some of the information has been redacted from these documents under section 40 (2) of the FOIA the exemption for personal information.

We consider this exemption applies because the release of: employees names, direct/personal contact telephone numbers, personal e-mail addresses and information about individuals career and work history constitutes personal data, and is exempt because the release of this information would breach one of the data protection principles, as detailed in Section 40 (3) (a) (i) of the FOIA.

In applying this exemption, we have considered whether disclosure of the personal data in question would be 'fair' (as described in Part 2 of Schedule 1 to the Data Protection Act).

We have also given particular consideration to the likely expectations of the data subject regarding the disclosure of the information.

Public interest
Where the disclosure of personal data would breach one of the data protection principles, this constitutes an absolute exemption and there is no additional public interest test to consider.

Internal review
Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our FOI Internal Review Officer, by contacting them as follows:

FOI Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
SO16 0AS

E-mail: foi@ordnancesurvey.co.uk

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The FOI Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner's guidance.

The FOI Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner's Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal with the Information Commissioner's Office at:

The Case Reception Unit
Customer Service Team
The Information Commissioner's Office
Wycliffe House
Water Lane

You may mail e-mail the Information Commissioners Office: mail@ico.gsi.gov.uk or telephone their helpline: 0303 123 1113 or 01625 545745 for advice, Monday to Friday.

Thank you for your enquiry.

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