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Public rights of way

Request for information – FOI14469

Request

Thank you for your email, of 15 June 2014, which we acknowledge requesting information from Ordnance Survey in accordance with the Freedom of Information Act (FOIA) 2000.

1. The legislation, codes, policies that OS use/follow to update there maps. I specifically refer to documentation on how a county council highway authority may approach OS to update/correct OS maps (from 1990 onwards).

2. I'm assuming OS hold information received from highways authorities requesting changes to be made. If so I would like to request all information OS hold in relation to xxxxxx, xxxxxx or otherwise known as xxxxxx. A relevant post code is xxxxxx.

Please include any correspondence relating to this including email/letters from public or government authority.

Our response

Following clarification with you, we respond to each of your points as follows:

1. Initial request: the legislation, codes, policies that Ordnance Survey use/follow to update their maps. I specifically refer to documentation on how a county council highway authority may approach OS to update/correct Ordnance Survey maps (from 1990 onwards).

Clarified 18.6.14: I am looking at what information and policies xxxxxx provide Ordnance Survey, for your maps, to distinguish between what is public and what is private. This may be termed rights of way, but I know that the council are classed as the local highway authority when they adopt roads and that they must notify O/S in some way?

Local Councils are not required to provide Ordnance Survey with information regarding road status, therefore this information is not held. Under Section 16 of the FOIA ‘the duty to provide advice and assistance’ we are able to provide some general information which may assist, and explain why this information is not held.

Public Rights of Way (RoW) are the responsibility of each local authority. The local authority holds and maintains a definitive map on which all rights of way are recorded. They inform Ordnance Survey of amendments with a RoW Order, either sent by email or post.

For highways of any nature, Ordnance Survey maintains our mapping according to the topographic features that exist at the time of survey.

Our 1:25k and 1:50k paper mapping shows all roads but does not make reference to whether these roads are adopted or un-adopted. All roads are shown regardless of status. The map legends will specify the category of road being depicted within the mapping.

The data captured for our large scale OS MasterMap® Integrated Transport Network™ Layer (ITN) product identifies the class of the road (road type). This classification includes: Motorway, A Road, B Road, Minor Road, Local Street, Alley, Private Road – publicly accessible, Private Road – restricted access and Pedestrianised Street.

Further information on road type can be found in the ITN technical specification, on page 67 (PDF).

2. I'm assuming Ordnance Survey hold information received from highways authorities requesting changes to be made. If so, I would like to request all information Ordnance Survey hold in relation to xxxxxx, xxxxxx or otherwise known as xxxxxx. A relevant post code is xxxxxx

Ordnance Survey does not hold any paper Rights of Way orders relating to xxxxxx, xxxxxx

Under Section 16 of the FOIA ‘the duty to provide advice and assistance’ we can advise that paper RoW orders sent to Ordnance Survey by local authorities prior to June 2007 are not held by Ordnance Survey, but if they were retained, they will now be held by The National Archives (TNA), and are available for public viewing.

You may wish to contact TNA as follows:

The National Archives
Kew
Richmond
Surrey
TW9 4DU

www.nationalarchives.gov.uk
Tel: 0208 876 3444

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our FOI Internal Review Officer, by contacting them as follows:

FOI Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

Email: foi@os.uk

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The FOI Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The FOI Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner's Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal with the Information Commissioner’s Office at:

The Case Reception Unit
Customer Service Team
The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Email: mail@ico.gsi.gov.uk

Telephone helpline: 0303 123 1113 or 01625 545745 for advice, Monday to Friday.

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