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Changes relating to Ordnance Survey map

Request for information – FOI14478

Request

Thank you for your email of 20 July 2014, requesting information from Ordnance Survey in accordance with the Freedom of Information Act (FOIA) 2000.

Reference the attached map – the arrow centre screen points to a white road leading to xxxxxx.

My questions relate to changes made to the map by Ordnance Survey.

On an old 1:25K map I have the point in question showing the white road with three green ORPA [Other Route with Public Access] dots on.

On the current maps this has been reduced to one dot.

Q1. Why was this change made?

Q2. When was this change made?

Q3. Who instructed the change, and on what grounds was it authorised?

Q4. Does the removal of ORPA dots affect the public's right on the highway?

Our response

Ordnance Survey does hold some of the information to respond to your information request, and we respond to each of your points as follows:

Q1. Why was this change made?

The reason this change was made is not held by Ordnance Survey in a recorded format. However, under our duty to provide advice and assistance as recognised in Section 16 of the FOIA, we can advise that the reduction in the number of ORPA dots depicted on this route is likely to have been as a result of a review of the ORPA content that was conducted around the year 2000.

Q2. When was this change made?

This information is held by Ordnance Survey, the change date we have recorded is 6 November 2000. It should be noted that this is the date of the change being applied to our core data. The publication date of paper maps will be after this date. Our records indicate that this change was recorded on the Explorer Sheet 188 edition A2 published in 2012 and the corresponding Landranger Sheet 161 was published in 2003.

Q3. Who instructed the change, and on what grounds was it authorised?

This information is not held by Ordnance Survey in a recorded format. Once again, under Section 16 of the FOIA and following on from our response to your question one, as it was likely the change was made as part of a revision programme that was in place at the time the change was recorded and was subsequently authorised and published on the basis that a more accurate representation of this ORPA could be provided.

Q4. Does the removal of ORPA dots affect the public's right on the highway?

This information is held by Ordnance Survey, and I draw your attention to the wording included on the map legend of OS Explorer Maps:

“Public rights of way shown on this map have been taken from the local authority definitive maps and later amendments. The map includes changes notified to Ordnance Survey by [date of publication]. Rights of way are liable to change and may not be clearly defined on the ground. Please check with the relevant local authority for the latest information.

“The representation on this map of any other road, track or path is no evidence of the existence of a right of way.”

To explain, the depiction of a right of way does not alter the extent or legal status of a right of way. The key record of a right of way is the local authority Definitive Map. It is from that document that the ORPA and other rights of way data is collected and published on Ordnance Surveys mapping products.

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our FOI Internal Review Officer, by contacting them as follows:

FOI Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

Email: foi@os.uk

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The FOI Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The FOI Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner's Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal with the Information Commissioner’s Office at:

The Case Reception Unit
Customer Service Team
The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Email: mail@ico.gsi.gov.uk

Telephone helpline: 0303 123 1113 or 01625 545745 for advice, Monday to Friday.

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