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Remuneration

Request for information – FOI14502

Request

Thank you for your email of 17 October 2014, requesting:

1. The total number of employees who received remuneration equal to, or in excess of £100,000 in 2013-14.

For those who received remuneration in excess of £150,000:
a) The employee’s name
b) The employee’s job title
c) The remuneration received by the employee
d) An itemised list of expenses claims made by the employee. If an itemised list is not available, please provide the amount the employee claimed in expenses in 2013-14

2. For those who received remuneration in excess of £150,000:
a) The employee’s name
b) The employee’s job title

Our response

We are pleased to provide you with the following information in response to your questions and in the format you requested. Please note that we are only responding on behalf of Ordnance Survey. Please be aware that not all the relevant information Ordnance Survey holds has been provided with this response, as parts of it fall under an exemption of the Freedom of Information Act (FOIA), with the relevant sections and reasons detailed below:

1. The total number of employees who received remuneration equal to, or in excess of £100,000 in 2013-14.

We confirm that we hold this information. When including the employer’s pension contribution element, nine employees received remuneration equal to, or in excess of £100,000 in 2013-2014.

We can confirm that we hold the information requested in (a) and (b). However, this information is exempt from disclosure under section 21 of the Freedom of Information Act 2000 (FOIA). This is because the information is accessible to you, as it is already in the public domain in the Ordnance Survey Annual Report and Accounts 2013-2014 (page 33).

c) The remuneration received by the employee

We confirm that we do hold this information. The remuneration received by the relevant employees for 2013-2014 (including employer’s pension contribution) was (a) £262,897, (b) £183,977 and (c) £157,974.

d) An itemised list of expenses claims made by the employee. If an itemised list is not available, please provide the amount the employee claimed in expenses in 2013-14.

On 14 November 2014 we wrote to you extending the deadline for response to 12 December 2014 and we raised the following clarification question:

“In order for us to provide you with the exact information you are seeking, it would aid us if you could specifically outline your interpretation of ‘expenses claims’ in this context. For example, are we correct to assume that ‘expenses claims’ would include all expenditure under a Government Procurement Card (GPC) held in an individual director’s name, even though such expenditure may be for a corporate purchase on behalf of business groups or colleagues, rather than for an individual expense? Alternatively, should we consider ‘expenses claims’ to constitute those claims solely in relation to the individual’s own personal expenses, however incurred, on behalf of the business? Please could you advise?”

Thank you for your email of 20 November 2014 confirming that you are looking for “claims solely in relation to the individual’s own personal expenses, however incurred, on behalf of the business”.

We confirm that we do hold this information. Please find attached documents containing itemised lists of personal expenses claims incurred by the relevant employees on behalf of the business and claimed in 2013-14.

We have redacted information from the documents which is exempt from disclosure:

i) under section 40 (personal information) of the FOIA. This is because the information constitutes personal data as defined in the Data Protection Act 1998 (DPA) and disclosing it would breach the fair processing principle set out in the DPA; and

ii) under section 41 (information provided in confidence) of the FOIA. We have redacted references to third party organisations from the documents as the release of such information would result in an actionable breach of confidence by such third party organisations; and/or

iii) under section 43(2) (commercial interests) of the FOIA. We have redacted references to third party organisations from the documents. We consider section 43(2) applies to this information as the release of the information is likely to prejudice either the commercial interests of the third parties or Ordnance Survey.

Section 43(2) is a qualified exemption and we are required to consider the public interest.

Ordnance Survey is a non-Ministerial Government department and Executive Agency, reporting to Parliament through Ministers. Since 1999 we have had government 'Trading Fund' status, giving us more responsibility for our own finances and planning and we also operate as a commercial entity in a narrow commercial environment, where there are many competitors.

We do recognise the requirement for transparency, but this has to be balanced against the public interest in allowing business to be able to protect their own commercial interests, so that those authorities covered by FOIA are not disadvantaged or placed in a less favourable position by the disclosure of commercial information such as the names of organisation we have had business meetings with and the dates and locations of those meetings, when competitors are not subject to the same disclosures.

Consequently, we are content that the public interest is best served by withholding the information under this exemption, to ensure the commercial interests of Ordnance Survey or the third parties are not undermined, and our governmental tasks can be fulfilled.

I hope the above information is useful to you.

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are not satisfied with our response, you may request an internal review with our FOI Internal Review Officer, by contacting them as follows:

FOI Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

Email: foi@os.uk

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The FOI Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The FOI Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner's Office (ICO)
If, following the outcome of the internal review you remain unsatisfied with our response, you may raise an appeal with the Information Commissioner’s Office at:

The Case Reception Unit
Customer Service Team
The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Email: mail@ico.gsi.gov.uk

Telephone helpline: 0303 123 1113 or 01625 545745 for advice, Monday to Friday.

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