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HR ethics

Request for information – FOI14511

Request

Thank you for your email of 6 December 2014, requesting information from Ordnance Survey in accordance with the Freedom of Information Act FOIA 2000:

1. Please identify the status of your organisation (for example, Ministerial department, non-ministerial department, executive agency).

2. If concerns raised regarding alleged breaches of the Civil Service Code are handled by, or referred to, another body (for example a sponsoring department) please indicate this.

3. Please identify the number of departmental nominated officers in your organisation; please also indicate the level of seniority or grade of the individual(s). If this question is not relevant to your organisation please indicate this.

4. If the nominated officer(s) have another role within the organisation, please provide a general indication of what this role is (for example welfare or pastoral).

5. Whether concerns raised regarding alleged breaches of the Civil Service Code to a person in the management chain are tracked/monitored/recorded by your organisation, if so please identify whether this information is held centrally.

6. Whether concerns raised regarding alleged breaches of the Civil Service Code to departmental nominated officers are tracked/monitored/recorded by your organisation, if so please identify whether this information is held centrally.

7. Please provide details of the number of individuals who have raised concerns regarding alleged breaches of the Civil Service Code in your organisation between 10/01/2010–31/12/2013, in particular:
a) Please provide details of whether each individual raised the concern on an anonymous, confidential, or self-identified basis.
b) Please indicate whether the concern was raised to a line manager or nominated officer.
c) Please provide a brief summary of the types of concerns raised.
d) Please indicate whether or not the matter complained of was subsequently referred to the Civil Service Commission or a regulatory or enforcement organisation.
e) Please identify (if appropriate) whether any subsequent action was taken.

Our response

I confirm that Ordnance Survey does hold some of the information you have requested. Where the information is not held or is exempt from disclosure this is detailed.

I am pleased to provide you with the attached information with regard to your request.

1. Please identify the status of your organisation (for example, Ministerial department, non-ministerial department, executive agency).
Ordnance Survey status is a Trading Fund and Executive Agency

2. If concerns raised regarding alleged breaches of the Civil Service Code are handled by, or referred to, another body (for example a sponsoring department) please indicate this.
No concerns raised regarding alleged breaches of the Civil Service Code are handled by, or referred to another body.

3. Please identify the number of departmental nominated officers in your organisation; please also indicate the level of seniority or grade of the individual(s). If this question is not relevant to your organisation please indicate this.
We have no departmental nominated officers in Ordnance Survey. This question is not relevant to Ordnance Survey.

4. If the nominated officer(s) have another role within the organisation, please provide a general indication of what this role is (for example welfare or pastoral).
We have no departmental nominated officers in Ordnance Survey. This question is not applicable.

5. Whether concerns raised regarding alleged breaches of the Civil Service Code to a person in the management chain are tracked/monitored/recorded by your organisation, if so please identify whether this information is held centrally.
We have had no concerns raised regarding alleged breaches of the Civil Service Code to a person in the management chain. If we did, this information would be recorded and held centrally by HR.

6. Whether concerns raised regarding alleged breaches of the Civil Service Code to departmental nominated officers are tracked/monitored/recorded by your organisation, if so please identify whether this information is held centrally.
We have had no concerns raised regarding alleged breaches of the Civil Service Code to departmental nominated officers. If we did, this information would be recorded and held by the head of HR.

7. Please provide details of the number of individuals who have raised concerns regarding alleged breaches of the Civil Service Code in your organisation between 10/01/2010–31/12/2013, in particular:
No individuals have raised concerns regarding alleged breaches of the Civil Service Code in the Ordnance Survey between 10/01/2010 – 31/12/2013.

a) Please provide details of whether each individual raised the concern on an anonymous, confidential, or self-identified basis.
No individuals have raised concerns regarding alleged breaches of the Civil Service Code, therefore we do not hold this information.

b) Please indicate whether the concern was raised to a line manager or nominated officer.
No individuals have raised concerns regarding alleged breaches of the Civil Service Code, therefore we do not hold this information.

c) Please provide a brief summary of the types of concerns raised.
No individuals have raised concerns regarding alleged breaches of the Civil Service Code, therefore we do not hold this information.

d) Please indicate whether or not the matter complained of was subsequently referred to the Civil Service Commission or a regulatory or enforcement organisation.
No individuals have raised concerns regarding alleged breaches of the Civil Service Code, therefore we do not hold this information.

e) Please identify (if appropriate) whether any subsequent action was taken.
No individuals have raised concerns regarding alleged breaches of the Civil Service Code, therefore we do not hold this information.

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our FOI Internal Review Officer, by contacting them as follows:

FOI Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

Email: foi@os.uk

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The FOI Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The FOI Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner's Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal with the Information Commissioner’s Office at:

The Case Reception Unit
Customer Service Team
The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Email: mail@ico.gsi.gov.uk

Telephone helpline: 0303 123 1113 or 01625 545745 for advice, Monday to Friday.

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