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Recruitment agencies

Request for information – FOI14535

Request

Thank you for your email of 5 March 2015, requesting the following information from Ordnance Survey in accordance with the Freedom of Information Act FOIA 2000:

1. In last 2 years has your organisation used external recruitment agencies to hire for permanent or contract roles?

2. In list format what are the five highest paid external recruitment agencies with the total amount paid in the last 2 years?

3. What is the fee structure charged for the five highest paid vacancies by the above five external recruitment agencies and the roles that were hired for? Example: Office Manager – Salary £20,000 Fees paid 15% of salary = Total recruitment fees paid £3000.

4. For the coming year what live vacancies does the organisation currently have for permanent or contract roles, please list these vacancies with the following;

  • Current or future positions and an exact salary figure.
  • What type of positions are they? (Contract or Permanent).
  • Who is the hiring manager, please provide their full details: Full name, Telephone number, Email, Job Title and Department.

5. On which websites are these jobs advertised? Please clearly provide a link/list to where these jobs are advertised.

6. What is the process to selecting new recruitment agencies? Please provide the procurement process for selecting new recruitment agencies and what date is this conducted and by whom? Please provide full contact details.

7. Is there a purchase threshold below which allows the organisation to use external recruitment agencies which are not on any preferred supplier arrangements or contracts without going through a formal tender process?

Response

I can confirm that Ordnance Survey does hold some of the information you have requested to respond to your information request. Where the information is not held, this is stated.

1. I can confirm that Ordnance Survey does hold this information. Ordnance Survey has used external recruitment agencies to hire for permanent or contract roles.

2. I can confirm that Ordnance Survey does hold this information. Ordnance Survey records show in list format below the only external recruitment agencies used to hire permanent or contract roles for 2013/14.

• ISL
• Solutions for Recruitment
• Ashton Consulting

3. I can confirm that Ordnance Survey does hold this information. The fee structures agreed by Ordnance Survey apply to all salary levels and these have been supplied in the following table.

Agency spend – Permanent and Contract rolesTotal Spend 13/14Total Spend 14/15Fee Structure – all rolesRoles hiredSalary/fee
ISL£80k£87k17.5%VariousVarious
Deerfoot £69k16%VariousVarious
Solutions 4 Recruitment£20k£32k15%VariousVarious
BMS £16k25%Business Development Manager£64k/£16k
Spectrum £14k1st placement - 15%
2nd placement - 16%
3rd placement - 17%
4th placement - 18%
VariousVarious
Ashton Consulting£11k 17.5%VariousVarious

4. Although Ordnance Survey does hold this information, we consider it to be exempt from disclosure under ‘Information Accessible to applicant by other means’ exemption, Section 21 of the Freedom of Information Act (FOIA) 2000.

We consider this exemption applies because Ordnance Survey already makes this information available. For further details please see the OS jobs website.

Section 21 is an absolute exemption and requires no public interest test.

5. I can confirm that Ordnance Survey does hold this information. All Ordnance Survey jobs that are open to external candidates are advertised on our jobs website.

6. I can confirm that Ordnance Survey does hold this information. Procurement policy dictates that any requirement over £10K should be tendered. This process would be done by procurement and would be instigated by HR who would be key stakeholders in the process. Business needs are advertised on the Ordnance Survey portal.

There are no plans currently to establish other agencies under a procurement contract. Geraldine Ward is the head of procurement.

7. I can confirm that Ordnance Survey does hold this information. The value of spend for the permanent recruitment is very low and we established a PSL some time ago which is still in existence and used where possible. OS relies heavily on its internet site and social media for recruitment. Any advertised positions state whether agencies can send CV’s

There are odd occasions where we use specialist agencies where the requirement is extremely niche – this spend is low value and falls within OS procurement policy to obtain three quotes which OS are able to do if able to find appropriate candidates.

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our FOI Internal Review Officer, by contacting them as follows:

FOI Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

Email: foi@os.uk

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The FOI Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The FOI Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner's Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal with the Information Commissioner’s Office at:

The Case Reception Unit
Customer Service Team
The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

E-mail: mail@ico.gsi.gov.uk

Telephone helpline: 0303 123 1113 or 01625 545745 for advice, Monday to Friday.

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