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Marketing Tender Scoring

Request for information - FOI14564

Request

I wish to make a freedom of information request. We recently submitted a tender for Ordnance Survey Marketing Lot art working. We wish to request to see the other tenders that were submitted and their scores, these can be received by digital, email or hard copy.

Our response

Thank you for your email of 7 July 2015, requesting information from Ordnance Survey in accordance with the Freedom of Information Act (FOIA) 2000.

I can confirm that Ordnance Survey does hold the information you have requested which details the other tenders that were submitted in response to the Ordnance Survey Marketing Lot art working and their scores.

The scores of the other tenders are set out in the table below.

Bidder 1Bidder 2 Bidder 3 Bidder 4 Bidder 5 Bidder 6
636192929357

The remainder of the information you requested is exempt under Section 43 (2) of the FOIA – Commercial Interests. We detail our reasons below.

Firstly, we consider the information contained with the tenders submitted by the other respondents to be commercially sensitive to them. These documents have taken considerable time, effort, skill, experience and knowledge to produce, and it would prejudice the commercial interests of other respondents to allow this information, to be placed in the public domain.

By withholding tender response information, Ordnance Survey is able to ensure that future tender responses are a sound and fair representation of the knowledge, skills and expertise that an organisation has.

Additionally, Ordnance Survey is concerned with organisations being able to operate fairly and equitably in the marketplace. Consequently, we do not consider the release of such information would enable fair competition between organisations, as it would cause detriment to the organisations who have spent considerable time and effort in providing tender responses, because their effort, format, thought process and items of inclusion could be unfairly adopted by other bidders in future.

The use of Section 43 is subject to a public interest test. Whilst we recognise there is a general public interest in the disclosure of information, against this there is a public interest in ensuring that the commercial interests of external businesses are not damaged or undermined, and that this does not affect the opportunities for fair competition.

Given our reasoning above, we are satisfied that in this instance the public interest in maintaining the exemption outweighs the public interest in disclosure of the requested information.

Internal Review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our FOI Internal Review Officer, by contacting them as follows:

FOI Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

Email: foi@os.uk

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The FOI Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The FOI Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner's Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal with the Information Commissioner’s Office at:

The Case Reception Unit
Customer Service Team
The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Email: mail@ico.gsi.gov.uk

Telephone helpline: 0303 123 1113 or 01625 545745 for advice, Monday to Friday.

Thank you for your enquiry.

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