FOI16663– Request for information
Thank you for your email of 8 April 16, requesting the following information from Ordnance Survey in accordance with the Freedom of Information Act 2000:
The nature of my request relates to the procurement and usage of vehicle hire and I’ve detailed below the information sought:
- What is the annual spend on vehicle hire at Ordnance Survey?
- What proportion (%) of your annual spend on vehicle hire relates to cars and light commercial vehicles up to 3.5t?
- Who is the person within Ordnance Survey responsible for vehicle hire services? (Please provide name, job title, telephone, email and address details).
- Who are your current suppliers for vehicle hire?
- When are your current vehicle hire arrangements due to expire?
I confirm that Ordnance Survey does hold the information you have requested and the information is as follows. Where the information is exempt from disclosure this is detailed:
- What is the annual spend on vehicle hire at Ordnance Survey? £72,089.17
- What proportion (%) of your annual spend on vehicle hire relates to cars and light commercial vehicles up to 3.5t? 100%
- Who is the person within Ordnance Survey responsible for vehicle hire services? (Please provide name, job title, telephone, email and address details) I can confirm that we do hold this information however it is exempt from disclosure under Section 40 (2) of the FOIA ‘personal information’.
- Who are your current suppliers for vehicle hire? Enterprise Rent-A-Car Ltd
- When are your current vehicle hire arrangements due to expire? 31 December 2016
Information relating to the contact details of the person who is responsible of the above contract is held by Ordnance Survey but is exempt from disclosure under Section 40(2) of the FOIA 'personal information'.
We consider this exemption applies because the release of: employees names, personal contact telephone numbers and their own work email address constitutes personal data, and is exempt because the release of this information would breach one of the data protection principles, as detailed in Section 40(3) (a) (i) of the FOIA.
In applying this exemption, we have considered whether disclosure of the personal data in question would be 'fair' (as described in Part II of Schedule 1 to the Data Protection Act). We have also given particular consideration to the likely expectations of the data subject regarding the disclosure of their personal information in this manner.
Under Section 16 of the FOIA 'the duty to provide advice and assistance' we can advise of our general Customer Service telephone number: 03456 050505 and our Customer Service email: firstname.lastname@example.org.
When Section 40(2) of the FOIA is engaged, and where the release of the requested information would breach one of the Data Protection principles, this constitutes an absolute exemption, and no public interest test is required.
Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our FOI Internal Review Officer, by contacting them as follows:
FOI Internal Review Officer
Customer Service Centre
Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:
- Failed to respond to your request within the time limits (normally 20 working days)
- Failed to tell you whether or not we hold the information
- Failed to provide the information you have requested
- Failed to explain the reasons for refusing a request
- Failed to correctly apply an exemption or exception
The FOI Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.
The FOI Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.
Appeal to Information Commissioner's Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal with the Information Commissioner’s Office at:
The Case Reception Unit
Customer Service Team
The Information Commissioner’s Office
Telephone helpline: 0303 123 1113 or 01625 545745 for advice, Monday to Friday.
Thank you for your enquiry.