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Travel costs for all staff

FOI16672– Request for information

Request

Thank you for your email of 27 April 16, requesting the following information from Ordnance Survey in accordance with the Freedom of Information Act 2000:

1. How much was spent in 2015 by the agency on travel costs for all staff and Directors broken down by road, rail and air?

2. How much was spent in 2015 by the agency on accommodation for all staff, and Directors broken down by domestic and foreign expenditure?

3. Does the department use the services of a travel management company to minimise these costs to the taxpayer?

4. If yes to question 3, which travel management company does the department use currently?

5. If yes to question 3, how much has the outside company been paid in respect of its services (excluding travel and accommodation charges) in 2015?

6. If yes to question 3, how much has the employment of an external travel management company saved the department in 2015?

    Our response

    I can confirm that Ordnance Survey does hold some of the information you have requested. Where the information is not held, this is stated.

    1. I confirm that Ordnance Survey does hold this information.

      How much was spent in 2015 by the agency on travel costs for all staff and Directors broken down by road, rail and air?
      Road £1,039.06
      Rail £192,451.49
      Air £243,384.23

      2. I confirm that Ordnance Survey does hold this information.

        How much was spent in 2015 by the agency on accommodation for all staff, and Directors broken down by domestic and foreign expenditure?
        UK £469,412.86
        Rest of world £72,390.34

        3. I confirm that Ordnance Survey does use the services of a travel management company to minimize these costs to the taxpayer.

        4. I confirm that Ordnance Survey does hold this information. Redfern Travel Ltd provide travel services to Ordnance Survey.

        5. I confirm that Ordnance Survey does not hold this information, however under our duty to provide advice and assistance in accordance with s16 of the FOIA, we would advise that we have paid £14,396.62 in respect of transaction fees and additional costs.

        6. I confirm that Ordnance Survey does not hold this information

          Internal review

          Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our FOI Internal Review Officer, by contacting them as follows:

          FOI Internal Review Officer
          Customer Service Centre
          Ordnance Survey
          Adanac Drive
          Southampton
          SO16 0AS

          Email: foi@os.uk

          Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

          • Failed to respond to your request within the time limits (normally 20 working days)
          • Failed to tell you whether or not we hold the information
          • Failed to provide the information you have requested
          • Failed to explain the reasons for refusing a request
          • Failed to correctly apply an exemption or exception

          The FOI Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

          The FOI Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

          Appeal to Information Commissioner's Office (ICO)
          If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal with the Information Commissioner’s Office at:

          The Case Reception Unit
          Customer Service Team
          The Information Commissioner’s Office
          Wycliffe House
          Water Lane
          Wilmslow
          Cheshire
          SK9 5AF

          Email: mail@ico.gsi.gov.uk

          Telephone helpline: 0303 123 1113 or 01625 545745 for advice, Monday to Friday.

          Thank you for your enquiry.

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