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Conditions of use - INSPIRE Polygons

FOI14631 – Request for information


Thank you for your email of 27 January 2016 requesting the following information in accordance with the Freedom of Information Act 2000 (FOIA):

Please send me under an FOI request all correspondence between OS and Land Registry or 3rd parties between 1 July and 30 September 2013 with regard to comments, licensing, amendments and additions to www.gov.uk/guidance/inspire-index-polygons-spatial-data#conditions-of-use namely the Land Registry Conditions of Use of INSPIRE Polygons.

Our response

We can confirm that we hold this information. Whilst we are able to release the information described below (attachment (the attachment is available by request)), note that some of the information has been redacted as it falls under the “Personal information” exemption in section 40(2) of the FOIA; see below for details. Note that we have not included correspondence between OS and 77M Ltd/XXXXXXX XXXXXXXX, as we assume that you will have seen this already.

Information released

  • Email chain ending with email of 21/08/13 at 19:35 from OS to Land Registry.
  • Email chain ending with email of 10/09/13 at 17:32 from Land Registry to OS (we have not included the entire email chain as much of this duplicates the above chain).
  • Email chain ending with email of 16/09/13 at 13:31 from OS to Land Registry.

Note that in all of the emails released pursuant to this FOI request, we have redacted the names of specific individuals and their contact details, where we consider this information to be exempt under section 40(2) ‘Personal Information’.

Section 40(2)(a) and (b), together with the condition under section 40(3)(a)(i) and (b) of the FOIA, provides an absolute exemption, where the disclosure of information would contravene any of the data protection principles under the Data Protection Act (DPA) 1998. In this case, we have exempted information constituting the personal data of living individuals, the release of which would be in breach of the Data Protection Principles.

In applying this exemption, we have considered whether disclosure of the personal data in question would be 'fair' (as described in Schedule 1 of the Data Protection Act). We have given particular consideration to the likely expectations of the data subjects regarding the disclosure of their personal information, whether they are already publicly referenced through their position and if they would expect to be publicly referenced in this manner, in reaching our decision to withhold this information.

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our FOI Internal Review Officer, by contacting them as follows:

FOI Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
SO16 0AS

Email: foi@os.uk

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The FOI Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The FOI Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner's Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal with the Information Commissioner’s Office at:

The Case Reception Unit
Customer Service Team
The Information Commissioner’s Office
Wycliffe House
Water Lane

Email: mail@ico.gsi.gov.uk

Telephone helpline: 0303 123 1113 or 01625 545745 for advice, Monday to Friday.

Thank you for your enquiry.

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