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Internal departmental plans and strategies

FOI16704 – Request for information

Request

Thank you for your email of 20 September 2016, requesting the following information in accordance with the Freedom of Information Act (FOIA) 2000:

I wish to submit a new freedom of information request relating to the organisation’s internal departmental plans and strategies around the following departments:

  1. Corporate Finance 2016-2017.
    a) Annual Report 2015-16 (May not be available as yet but should be towards the end of June).
    b) Financial strategy 2016 update/version.
    c) Corporate business plan 2016 update/version.
    d) Budget book/strategy 2016 update/version.
  2. Information Technology 2016-2017.
    a) ICT strategy 2016 update/version.
    b) ICT business/departmental plan 2016 update/version.
    c) ICT organogram.
  3. Estates and Facilities Management 2016-2017.
    a) Estates and Facilities Management strategy 2016 update/version.
    b) Estates and Facilities business/departmental plan 2016 update/version.
    c) Estates and Facilities Management organogram.
  4. Waste and Environmental Services 2016-2017.
    a) Waste Management strategy 2016 update/version.
    b) Waste and Environmental Services business/departmental plan 2016 update/version.
    c) Waste and Environmental Services organogram.

Our response

I confirm that Ordnance Survey does hold some of the information you have requested and I am pleased to provide you with the answers below to each question in turn. Where the information is not held or is exempt from disclosure this is detailed.

  1. Corporate Finance 2016-2017.
    a) I can confirm that Ordnance Survey does hold this information, however it is exempt from disclosure under Section 21 (information accessible by other means) of the Freedom of Information Act (FOIA). Under Section 16 of the FOIA 'the duty to provide advice and assistance' we can advise that the requested information is available in our annual report.
    b) I can confirm that Ordnance Survey does not hold this information.
    c) I can confirm that Ordnance Survey does hold this information, however it is exempt from disclosure under Section 43 (commercial interests) of the FOIA
    d) I can confirm that Ordnance Survey does hold this information, however it is exempt from disclosure under Section 43 (commercial interests) of the FOIA
  2. Information Technology 2016-2017.
    a) I can confirm that Ordnance Survey does not hold this information.
    b) I can confirm that Ordnance Survey does not hold this information.
    c) I confirm that we hold this information and am pleased to provide you with pages 1-15 of the attached departmental structure chart with regard to your request. Information relating to the personal information of members of staff is held by Ordnance Survey but is exempt from disclosure under Section 40(2) of the FOIA ‘personal information’ and is redacted from the enclosed charts.
  3. Estates and Facilities Management 2016-2017.
    a) I can confirm that Ordnance Survey does not hold this information.
    b) I can confirm that Ordnance Survey does not hold this information.
    c) I confirm that we hold this information and am pleased to provide you with pages 16 and 17 of the attached departmental structure chart with regard to your request. Information relating to the personal information of members of staff is held by Ordnance Survey but is exempt from disclosure under Section 40(2) of the FOIA ‘personal information’ and is redacted from the enclosed charts.
  4. Waste and Environmental Services 2016-2017.
    a) I can confirm that Ordnance Survey does not hold this information.
    b) I can confirm that Ordnance Survey does not hold this information.
    c) I confirm that we hold this information and am pleased to provide you with pages 16 and 17 of the attached departmental structure chart (PDF) with regard to your request. Information relating to the personal information of members of staff is held by Ordnance Survey but is exempt from disclosure under Section 40(2) of the FOIA ‘personal information’ and is redacted from the enclosed charts.

Section 40(2) – Personal Information

We consider this exemption applies because the release of: employees names or information that could be used to identify employees constitutes personal data, and is exempt because the release of this information would breach one of the data protection principles, as detailed in Section 40(3) (a) (i) of the FOIA.

In applying this exemption, we have considered whether disclosure of the personal data in question would be 'fair' (as described in Part II of Schedule 1 to the Data Protection Act). We have also given particular consideration to the likely expectations of the data subject regarding the disclosure of their personal information in this manner.

Public Interest
When Section 40(2) of the FOIA is engaged, and where the release of the requested information would breach one of the Data Protection principles, this constitutes an absolute exemption, and no public interest test is required.

Section 43(2) of the FOIA
The Information Commissioner recognises that some public authorities are permitted to engage in commercial activities and that information held in relation to these will fall within the scope of Section 43(2).

We consider that the exemption under Section 43(2) applies because the market sector in which Ordnance Survey operates is highly competitive and the disclosure of certain information undermines the organisation’s market position and would be detrimental to Ordnance Survey’s or third parties commercial interests.

Public Interest Test
Section 43(2) is a qualified exemption and we are required to consider the public interest. Ordnance Survey recognises the need for transparency; however, this has to be balanced against the public interest in allowing the organisation and third parties to protect its commercial information.

Private sector bodies operating in the same market as Ordnance Survey are not bound by the FOIA and are therefore not disadvantaged or placed in less favourable position by the potential disclosure of similar commercial information.

Consequently, we are satisfied that there is greater public interest in withholding certain information under this exemption

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our FOI Internal Review Officer, by contacting them as follows:

FOI Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

Email: foi@os.uk

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The FOI Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The FOI Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner's Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal with the Information Commissioner’s Office at:

The Case Reception Unit
Customer Service Team
The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Email: mail@ico.gsi.gov.uk

Telephone helpline: 0303 123 1113 or 01625 545745 for advice, Monday to Friday.

Thank you for your enquiry.

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