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FOI16715 - Request for information

Request

Thank you for your emails of 23 and 25 October 2016 requesting the following information in accordance with the Freedom of Information Act (FOIA) 2000:

Emails dated 23 October 2016

1. My query is regarding map reference XXXXXXXX.

In a copy of a Land Registry title plan dated 2005, which is based on the Ordnance Survey map, there is a small solid line behind the rear of XX XXXXXXXXX XXXXXX XXXX XXX. It appears on the map in line with their rear boundary, extending beyond their side fence going north in the direction of the dismantled railway. In an OS Plan of the same area dated 1979, there is no such solid line from the rear of XX XXXXXXXXX XXXXXX. I have not been able to obtain any OS plans of the area in the period from 1979-2001, so, please can you tell me when the feature marked by the solid line was first surveyed and added to the map and when it was removed as I note that the feature no longer appears in the 2016 copy of the map?

2. As an addendum to my request made earlier today regarding map reference XXXXXXXX, please can you tell me all the dates from 1979 onwards (preferably day, month, year but just the month and year would suffice) when the area in question was surveyed?

Email dated 25 October 2016

We acknowledge your clarification that the dates stated in your emails dated 23 October 2016 should have read 2001 (not 2005) and 1979 (not 1978).

Our Response

1. When was the feature marked by the solid line first surveyed and added to the map?

I can confirm that Ordnance Survey does not hold this information. OS cannot determine when the feature was first surveyed as we do not hold that information in our database and nor do we hold paper copies of the mapping.

2. When was the feature marked by the solid line removed from the map?

I can confirm that this information is held. The feature was removed from OS mapping data in February 2016.

3. Please can you tell me all the dates from 1979 onwards (preferably day, month, year but just the month and year would suffice) when the area in question was surveyed?

I confirm that Ordnance Survey does not hold information regarding dates in which the area in questions was surveyed. Ordnance Survey does not keep records of survey dates.

Section 16

Under our duty to provided information and assistance that is stipulated in section 16 of the FOIA, we provide the following information in relation to the feature in question:

You may be interested in the following link to our FAQs regarding Land Registry information: https://www.ordnancesurvey.co.uk/support/property-boundaries.html

Please be aware that Ordnance Survey deposits copies of Ordnance Survey mapping each year with the Legal Deposit Libraries. Further information regarding obtaining copies of OS maps from Legal Deposit Libraries can be found via the link to our website: https://www.ordnancesurvey.co.uk/resources/historical-map-resources/archive-info.html

Alternatively, you may be interested in accessing historical copies of OS mapping available from our commercial partners via Groundsure or Landmark’s Promap system. Please see the following links for more information regarding this. http://www.promap.co.uk/maps-and-data/historical-mapping, https://www.groundsure.com/report/map-insight-historical-maps/

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our FOI Internal Review Officer, by contacting them as follows:

FOI Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

Email: foi@os.uk

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The FOI Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The FOI Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner's Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal with the Information Commissioner’s Office at:

The Case Reception Unit
Customer Service Team
The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Email: mail@ico.gsi.gov.uk

Telephone helpline: 0303 123 1113 or 01625 545745 for advice, Monday to Friday.

Thank you for your enquiry.

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