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Procurement card spending

Request for information - FOI17742

Request

Thank you for your email of 3 March 2017, requesting information from Ordnance Survey in accordance with the Freedom of Information Act (FOIA) 2000 and your subsequent email of 22 March 2017 clarifying your request, both of which are set out below:

Email of 3 March 2017
Under the Freedom of Information Act 2000, I’d be grateful if you could help me with the following about government procurement card spending.

1. Please provide me with a breakdown of the department’s spending via government procurement cards, in annual breakdown over the years 2015/2016/2017, listing how much was spent in each year.

2. Please include in this breakdown the amount charged on each occasion over 2015/2016/2017, when it was charged, and what it was for. Please include detail like if any department trips, what the name of the hotel was, or any food – what the brand/restaurant was, as is feasible within cost/time limits.

I should add that I am conscious of the government's programme of publishing GPC spending monthly when the transactions are above £500. However I should make clear as regards any overlap of my request with already publicly available information, that I would be interested in the information below £500.

Email of 22 March 2017
Ordnance Survey question:
Please clarify if you are only seeking details relating to GPC spending (as referred to in your request for information), or if you would also like details in relation to EPC spending.

Your clarification:
EPC to please

Our response

I confirm that Ordnance Survey does hold the information you have requested.

I am pleased to provide you with the attached spreadsheet with regard to your request detailing government procurement card (GPC) spending from 1 September 2015 to 31 March 2015 and electronic procurement card (EPC) spending from 1 April 2015 to 3 March 2017. Where applicable, personal information has been redacted from the document in accordance with Section 40(2) of the FOIA ‘personal information’.

Section 40(2) ’personal information’
We consider this exemption applies because the information constitutes personal data as defined in the Data Protection Act 1998 (DPA) and disclosing it would breach one of the data protection principles, as detailed in Section 40(3)(a)(i) of the FOIA.

In applying this exemption, we have considered whether disclosure of the personal data in question would be 'fair' (as described in Part II of Schedule 1 to the Data Protection Act). We have also given particular consideration to the likely expectations of the data subject regarding the disclosure of their personal information in this manner.

Public Interest
When Section 40(2) of the FOIA is engaged, and where the release of the requested information would breach one of the Data Protection principles, this constitutes an absolute exemption, and no public interest test is required.

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our FOI Internal Review Officer, by contacting them as follows:

FOI Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

Email: foi@os.uk

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The FOI Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The FOI Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner's Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal with the Information Commissioner’s Office at:

The Case Reception Unit
Customer Service Team
The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Email: mail@ico.gsi.gov.uk

Telephone helpline: 0303 123 1113 or 01625 545745 for advice, Monday to Friday.

Thank you for your enquiry.

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