Jump to the following:

We use cookies to improve this website. Read about cookies

Coastal margin mapping

Request for information - FOI17790

Request

We act for xxxxxxxx of xxxxxxxxxx. This letter is a request pursuant to the Freedom of Information Act 2000 and the Environmental Information Regulations 2004. Our client should be grateful if you could provide the following information:

a) Outline the nature of the working relationship between Natural England (‘NE’) and the Ordnance Survey (‘OS’) with regards to the mapping of the coastal margin around England.

b) State when that relationship commenced.

c) State whether there is any applicable policy/guidance which applied to the workings of OS and NE in mapping the coastal margin.

d) State when the decision was taken to wash over the coastal margin in magenta on OS maps.

e) State what consultation was undertaken before this decision was taken.

f) State which body took the decision to apply the magenta wash.

g) Please provide a copy of any documentation relating to the consultation and decision making process.

h) Please provide a copy of the decision and any reasoning which underpins it.

i) Outline what policy or statutory basis there is for the decision.

j) Provide minutes of discussion relating to the designation of excepted and excluded land and its denotation on maps.

Our response

Thank you for your letter dated 31 August 2017, requesting information from Ordnance Survey (OS) in accordance with the Freedom of Information Act 2000 (FOIA) or the Environmental Information Regulations 2004.

We are responding to this request under the FOIA, and our responses are set out below the relevant question from your letter.

I confirm that Ordnance Survey does hold the information you have requested. Where the information is exempt from disclosure this is stated. Taking each request in turn, I confirm the following:

a) Outline the nature of the working relationship between Natural England (‘NE’) and the Ordnance Survey (‘OS’) with regards to the mapping of the coastal margin around England.
Whilst this does not appear to be a valid request for information, we are happy to provide the following information in accordance with our duty under section 16 of the FOIA to provide advice and assistance.

In relation to the mapping of the coastal margin of England, Natural England (NE) supplies OS with the coastal margin data, which OS then uses to update its 1:25,000 mapping series. As such, NE is a long term trusted data supplier to OS.

b) State when that relationship commenced.
August 2012 in relation to mapping of the coastal margin.

c) State whether there is any applicable policy/guidance which applied to the workings of OS and NE in mapping the coastal margin.
Whilst this does not appear to be a valid request for information under the FOIA, we are happy to provide the following information in accordance with our duty under section 16 of the FOIA to provide advice and assistance.

Our understanding is that the Marine and Coastal Access Act 2009 obliged NE to create a walking path around the coastline of England, together with an accompanying corridor of accessible land, known as the coastal margin. OS map the coastal margin based on the data supplied by NE.

d) State when the decision was taken to wash over the coastal margin in magenta on OS maps.
March 2014.

e) State what consultation was undertaken before this decision was taken.
There was a period of consultation between November 2013 and March 2014.

This involved a meeting with NE and Defence Infrastructure Organisation (formerly known as Defence Estates), and consultation with the National Access Stakeholders group containing representatives from British Mountaineering Council, Ramblers, RSPB, Hampshire County Council, National Trust, CLA (Country Land and Business Association), NFU (National Farmers Union), Disabled Ramblers, BASC (British Association for Shooting and Conservation), Environment Agency, Open Spaces Society, Rural Payments Agency and English Heritage.

A stakeholder webinar took place on 15 January 2014.

f) State which body took the decision to apply the magenta wash.
OS took the final decision to apply the magenta wash to our 1:25,000 mapping series, following extensive consultation as referred to in e. above, and in particular having agreed on the magenta wash with NE.

g) Please provide a copy of any documentation relating to the consultation and decision making process.
Please refer to the following documentation relating to the consultation and decision making process:
1. Minutes of meeting on 14 Nov 2013 about coastal access and OS mapping (PDF)
2. Webinar for national access stakeholder group, dated 15 Jan 2014 (PDF)
3. NE’s note of stakeholder webinar of 15 Jan 2014 (PDF)
4. Summary of national access stakeholder group feedback (document created on 29 Jan 2014) (PDF)
5. Coastal access briefing paper dated Feb 2014 (PDF)
6. Presentation on coastal access consultation (PDF), together with finalised wording for the legend (PDF) – both of these were attached to an email (PDF) (dated 11 Apr 2014) from OS to the National Access Stakeholder group members, which is also attached for context.

The information relating to the names of individuals forming the National Access Stakeholder group are exempt from disclosure under section 40(2) (personal information) of the FOI Act, as the information constitutes personal data.
Section 40(2) provides that personal data is exempt information if one of the conditions set out in section 40(3) is satisfied. In our view, disclosure of this information would breach the fair processing principle contained in the Data Protection Act (DPA).
In reaching this decision, we have particularly considered:

  • The reasonable expectations of the employees; and
  • Any legitimate public interest in disclosure.

Section 40(2) is an absolute exemption and therefore not subject to the public interest test

h) Please provide a copy of the decision and any reasoning which underpins it.
Please see director approval in document 7) Decision of Coastal Access Briefing Paper email (PDF); the reasoning underpinning this decision is contained in the Coastal Access briefing paper, referred to at g. 5) above.

i) Outline what policy or statutory basis there is for the decision.
Whilst this does not appear to be a valid request for information, we are happy to provide the following information in accordance with our duty under section 16 of the FOIA to provide advice and assistance.

Limb 2 of OS’s public task is “To create, maintain and provide governance for the National Geographic Database (NGD) made up of geographic information datasets with coverage of all of Great Britain to a consistent specification.”

j) Provide minutes of discussion relating to the designation of excepted and excluded land and its denotation on maps.
Please see the documents referred to at g. 1), 3) and 4).

Under our duty to provide advice and assistance in accordance with section 16 of the FOIA, please also note that the information available from this link ‘England Coast Path: improving public access to the coast’ may be of use; note that it provides further information on excepted land.

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our FOI Internal Review Officer, by contacting them as follows:

FOI Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

Email: foi@os.uk

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The FOI Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The FOI Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner's Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal with the Information Commissioner’s Office at:

The Case Reception Unit
Customer Service Team
The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Email: mail@ico.gsi.gov.uk

Telephone helpline: 0303 123 1113 or 01625 545745 for advice, Monday to Friday.

Thank you for your enquiry.

Search Freedom of Information requests

Back to top
© Ordnance Survey 2016