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IT - internal plans and strategies

Request for information - Ref No: FOI17794

Request

Thank you for your email of 13 October 2017, requesting information from Ordnance Survey in accordance with the Freedom of Information Act (FOIA) 2000:

I wish to submit a new Freedom of Information request relating to the organisation's internal plans and strategies around the following departments:
Information Technology

a) IM&T, IS, ICT Strategy 2018 (not Clinical Strategy)

b) IM&T, IS, ICT Business/departmental plan 2017/18 - update/version

c) IM&T, IS, ICT Department org chart

d) ICT Capital budgets and forecast annual spends

For the documents I have requested above I require the most recent 2018 version/update. If there are documents that have not yet been published, then please provide me with the relevant date of when these documents will be available.

Please do not send us documents that are out of date even if the document states 2012-2018; I require the updated 2018 version. This is the most critical part of this project that we gain the most recent version of the documents.

Please can you provide all documents in PDF format. Also please do not send scanned documents as this will not be able to be searched across.

The reason why we require these documents is so that we can create a share best practise tool for the whole of the public sector. Having access to these documents will enable head of departments to understand what everyone else is doing and how they have overcome specific/financial objectives. This tool will also cut down the costs in private sector consulting as there has to be at least one organisation within the public sector who has already implemented a specific solution and should share this information. This is why we’ve created this platform so that Government doesn’t pay for services that another organisations already have knowledge of.

The documents will be uploaded on to our system and the public sector will gain free access to use the portal. This will essentially be the best working tool to share best practice as the plans and documents above highlight the past performance and look strategically at the future. The system will enable users to perform searches by keywords. For example, cyber security is a hot topic in Government; using this system, people will be able to search through all the ICT plans and documents to find which other organisations are talking about cyber security and may also find some organisations that have already implemented or are planning to implement a cyber-security solution within their organisation.

I understand this may be a lot to take in but I wanted to give you as much information as possible for you to then support us with our agenda.

Our response

I confirm that Ordnance Survey does hold some of the information you have requested. Where the information is not held, this is stated. Taking each request in turn, I confirm the following:

a) IM&T, IS, ICT Strategy 2018 (not Clinical Strategy) document
I can confirm that Ordnance Survey does not hold the information you have requested, i.e. there is no single document which covers the 2018 Strategy for IM&T, IS and/or ICT.

b) IM&T, IS, ICT Business/departmental plan 2017/18 - update/version document
I can confirm that Ordnance Survey does not hold the information you have requested, i.e. there is no single document which covers the 2017/18 Business/departmental plan for IM&T, IS and/or ICT.

c) IM&T, IS, ICT Department org chart document
I can confirm Ordnance Survey does hold this information and I am pleased to provide you with the attached organisational structure chart (PDF).

d) ICT Capital Budgets and forecast Annual Spends document
I can confirm that Ordnance Survey does not hold the information you have requested, i.e. there is no single document which covers the 2017/18 ICT Capital budget and forecast annual spends. However, under the duty to provide information and assistance in accordance with section 16 of FOIA, we can provide the following information which may assist you in this matter.

The annual IT infrastructure budget for 2017/18 is £317,415.

Your requests a., b. and d. assume that we plan and budget at an IM&T, IS and/or ICT level, but this is not the case for our organisation. That is not to say that we do not plan and budget for ICT development and expenditure, which of course we do, but the information is not held at the level which your request assumes. Please note that, while we do hold certain information of the type which might be included in such documents (were they to exist), it is clear that to locate, retrieve and extract the information would exceed a period of 18 hours, and we would therefore be entitled to refuse to comply with a request for such information pursuant to section 12(1) of the FOIA.

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your FOI request, as follows:

Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

Email: foi@os.uk

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner's Office (ICO)

If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal with the Information Commissioner’s Office.

Further information can be found on the ICO website (ico.org.uk) under ‘Report a concern’ or you may wish to call the ICO helpline on 0303 123 1113

Thank you for your enquiry.

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