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Energy supply contracts

Ref No: FOI18810 – Request for information

Request

Thank you for your email of 24 January 2018 requesting information from Ordnance Survey in accordance with the Freedom of Information Act (FOIA) 2000, as set out in the extract below:

1. Who, in your organisation, is responsible for deciding how your energy is bought? Please provide the full name, title, email address and telephone number.

2. For each of these commodities – electricity, gas and water – please can you answer the following questions:
a) What is your current contract term – start date (DD/MM/YYYY) to end date (DD/MM/YYYY)?
b) Do you have any options to extend? If so, what are they?
c) What is your termination notice period?
d) Who is your supplier?
e) How many meters do you have?
f) What is your annual spend?
g) What is your consumption?
h) Do you currently procure your energy through a framework/PBO (Public Buying Organisation)? If so, which one?
i) Do you use a consultancy to facilitate your energy procurement? If so, who?
j) Are you happy with your supplier?
k) Are you happy with your PBO?
l) Are you happy with your consultancy?
m) What do you think makes a good Supplier?
n) What do you think makes a good PBO?"

Our response

I confirm that Ordnance Survey does hold some of the information you have requested. Where the information is exempt from disclosure this is stated.

Taking each request in turn, I confirm the following:

1. Who, in your organisation, is responsible for deciding how your energy is bought? Please provide the full name, title, email address and telephone number.
The information relating to the internal contact details (full name, title, email and telephone number) is held by Ordnance Survey but is exempt from disclosure under section 40(2) (personal information) of the FOI Act, as the information constitutes personal data.

Section 40(2) provides that personal data is exempt information if one of the conditions set out in section 40(3) is satisfied. In our view, disclosure of this information would breach the fair processing principle contained in the Data Protection Act (DPA).

In reaching this decision, we have particularly considered:

  • The reasonable expectations of the employees: given their positions, Ordnance Survey considered that none of the individuals would have a reasonable expectation that their personal data would be disclosed;
  • The consequences of disclosure; and
  • Any legitimate public interest in disclosure.

Section 40(2) is an absolute exemption and therefore not subject to the public interest test.

2. For each of these commodities – electricity, gas and water – please can you answer the following questions:

a) What is your current contract term – start date (DD/MM/YYYY) to end date (DD/MM/YYYY)?

ServiceState dateEnd date
Electricity01/04/201601/04/2019
Gas01/04/201601/04/2019
Water01/04/2017rolling

b) Do you have any options to extend? If so, what are they?

Service
ElectricityNo extension once relevenat Framework expires
GasNo extension once relevant Framework expires
WaterN/A

c) What is your termination notice period?

Service
ElectricityImmediately by notice if a termination event occurs
GasImmediately by notice if a termination event occurs
Water3 months' notice

d) Who is your supplier?

Service
ElectricityEDF Energu Customers Plc
GasCorona Energy Retail 4 Ltd
WaterScottish Water Business Stream Ltd

e) How many meters do you have?

Service
Electricity1
Gas1
Water1 x mains water meter, 1 x rainwater harvester meter. In addition, we also have 1 x Renewable Heat Incentive heat meter and many more non-fiscal sub-meters, which Ordnance Survey use to monitor energy flows within the building, these are not associated with the procurement of utilities.

f) What is your annual spend?

Service2016/2017 (excluding VAT.)
Electricity £564,488.44
Gas £13,095.00
Water £2,546.52

g) What is your consumption?

Service2016-2017 (excluding VAT.)
Electricity5,597,156 kWh
Gas 421,099 kWh
WaterMains Water: 6,222m3
Rainwater harvester: 1,339 m3

h) Do you currently procure your energy through a framework/PBO (Public Buying Organisation)? If so, which one?
I confirm Ordnance Survey procures their energy through Crown Commercial Services.

  • CCS Framework RM1076 - The supply of Natural Gas (Daily / Non Daily Metered) and Ancillary Services
  • CCS Framework RM1075 - Electricity Supply and Ancillary Services
  • Standard Business Terms Agreement

i) Do you use a consultancy to facilitate your energy procurement? If so, who?
I confirm Ordnance Survey do not use a consultancy to facilitate our energy procurement.

j) Are you happy with your supplier?
k) Are you happy with your PBO?
l) Are you happy with your consultancy?
m) What do you think makes a good Supplier?
n) What do you think makes a good PBO?

In relation to questions j) to n) as set out above; these are not valid requests for information under Section 8 of FOIA; as they are not asking for information in a recorded format, but instead asking for an opinion and/or explanation. We are therefore not obliged to provide a response to these questions.

Please find attached a word version of the information provided above, as requested.

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your FOI request, as follows:

Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

Email: foi@os.uk

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner's Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal, within three months of receiving our response, with the Information Commissioner’s Office.

Further information can be found on the ICO website (ico.org.uk) under ‘Report a concern’ or you may wish to call the ICO helpline on 0303 123 1113.

Thank you for your enquiry.

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