Jump to the following:

By continuing, you agree to the use of cookies by us and third parties, which we use to improve your visit.

Energy management system

Ref No: FOI18830 – Request for information

Request

Thank you for your email of 14 May 2018, requesting information from Ordnance Survey in accordance with the Freedom of Information Act (FOIA) 2000, as set out in the extract below:

I wish to request information relating to the organisation’s energy management system. I wish to request this information under the Freedom of Information Act.

Please find my request below, which relates to the organisation’s contract relating to their energy management system. Not all organisations have energy management system and if the organisation does not have one please ignore the contractual part of my request (1-6) and concentrate on questions 7-12.

1. The supplier who provides the software to the organisation?
2. The cost associated with the software. Please provide me with the annual spend.
3. What is the brand of the software?
4. What is the duration of the contract?
5. When does this contract expires?
6. When does the organisation plan to review this contract?
7. Can you please provide me with the contract description of the services provided under the agreement with the supplier? This also includes potential extensions and support and maintenance services.
8. What is the organisation’s annual energy spend for the following:
a) Electricity
b) Gas
c) Water
9. What is the total number of meter points for Electricity for:
a) Non Half Hourly (NHH) meter points
b) Half Hourly (HH) meter points
10. What is the total number of Gas meter points?
11. What is the total number of Water meter points?
12. What is the total number of meter points for specialist gases and liquids?
13. Can you please provide me with the contact details of the key person responsible for this contract or around energy management.
14. Can you please send me the organisations’ energy management strategy/plan that covers 2018?

Our response

I confirm that Ordnance Survey does hold some of the information you have requested. Where the information is not held or exempt from disclosure this is stated. Taking each request in turn, I confirm the following:

1. The supplier who provides the software to the organisation?
E2 Services

2. The cost associated with the software. Please provide me with the annual spend.
The annual spend for 2018-19 is £2,677.50 (excluding VAT)

3. What is the brand of the software?
Synapsys

4. What is the duration of the contract?
1 year

5. When does this contract expires?
Q1 2019

6. When does the organisation plan to review this contract?
Q4 2019

7. Can you please provide me with the contract description of the services provided under the agreement with the supplier? This also includes potential extensions and support and maintenance services.
Installation of new sub-meters, data loggers; mapping of data to Synapsys dashboard; commissioning; data analysis for a year and support.

8. What is the organisation’s annual energy spend for the following:
The figures provided below are for 2017-2018 (excluding VAT):-

Electricity:£562,004.51
Gas:£13,572.60
Water:

Mains (supply and waste treatment): £17,604 including standing charges

Rainwater harvester (waste treatment): £3,600 (forecasted figure)

9. What is the total number of meter points for Electricity for:
a) Non Half Hourly (NHH) meter points:
0
b) Half Hourly (HH) meter points: 1

10. What is the total number of Gas meter points?
1

11. What is the total number of Water meter points?
2 (Mains and Rainwater)

12. What is the total number of meter points for specialist gases and liquids?
0

13. Can you please provide me with the contact details of the key person responsible for this contract or around energy management.
The information relating to the contact details is held by Ordnance Survey but is exempt from disclosure under section 40(2) (personal information) of the FOI Act, as the information constitutes personal data.
Section 40(2) provides that personal data is exempt information if one of the conditions set out in section 40(3) is satisfied. In our view, disclosure of this information would breach the fair processing principle contained in the Data Protection Act (DPA).

In reaching this decision, we have particularly considered:

  • the reasonable expectations of the employees: given their positions, Ordnance Survey considered that none of the individuals would have a reasonable expectation that their personal data would be disclosed;
  • the consequences of disclosure; and
  • any legitimate public interest in disclosure.

Section 40(2) is an absolute exemption and therefore not subject to the public interest test.

14. Can you please send me the organisations’ energy management strategy/plan that covers 2018?
Ordnance Survey does not currently have an ‘energy management strategy/plan’ in place for 2018, I confirm that Ordnance Survey does not hold the information you have requested.

Internal Review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your FOI request as follows:

Internal Review
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

E-mail: foi@os.uk

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner's Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal, within three months of receiving our response, with the Information Commissioner’s Office.
Further information can be found on the ICO website (ico.org.uk) under ‘Report a concern’ or you may wish to call the ICO helpline on 0303 123 1113.

Thank you for your enquiry.

Search Freedom of Information requests

Back to top
© Ordnance Survey 2016