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Polling districts in Boundary-Line

Ref No: FOI18855 – Request for information

Request

Thank you for your email of 29 August 2018, requesting information from Ordnance Survey in accordance with the Freedom of Information Act (FOIA) 2000, as set out in the extract below:

Contained in your Boundary-Line product are shapefiles of English polling districts and their Welsh equivalent, community wards.

I am writing to request a complete list of the bodies, government or otherwise, your agency contacted to obtain these shapefiles.

Our response

I confirm that Ordnance Survey does not hold the information you have requested.

The information you requested was sourced by third parties and not by Ordnance Survey, as explained below, under the duty to provide information and assistance in accordance with section 16 of the FOIA.

In relation to the polling district layer in Boundary-Line, this shows only the English polling districts and was originally created as a supplementary file in 2015/16, commissioned by the Boundary Commission for England, to assist with their creation of new parliamentary constituencies based on the associated warding pattern at a single point in time (2015 general election). The Boundary Commission for England sourced all the data for Ordnance Survey, any corrections to the state as at 2015 as advised by the local authorities, must go via the Boundary Commission for England and not directly to Ordnance Survey. Therefore, please contact the Boundary Commission for England, for the requested information in relation to English Polling Districts.

Please note due to the uptake of the Polling districts layer in Boundary-Line, Ordnance Survey ceased making any updates to this information in 2016 and it will not be updated for the foreseeable future.

The Welsh Community Wards were released as a separate supplementary data set and the information was sourced by the Boundary Commission for Wales. Please therefore contact the Boundary Commission for Wales. To clarify the Welsh Community Wards are not shown in the Polling District layer.

For further information please go to our Boundary-Line support pages on our website.

Please note the information on the above web page is due to be updated shortly and will reflect the situation that updates to the Polling districts layer ceased in 2016, as stated above.

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your FOI request, as follows:

Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

Email: foi@os.uk

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner's Office (ICO)

If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal with the Information Commissioner’s Office.

Further information can be found on the ICO website (ico.org.uk) or you may wish to call the ICO helpline on 0303 123 1113.

Thank you for your enquiry.

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