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IT software estate

Ref No: FOI18866 - Request for information

Request

Thank you for your email of 18 October 2018, requesting information from Ordnance Survey in accordance with the Freedom of Information Act (FOIA) 2000, as set out in the extract below:

As per the FOI Act, I would like to request specific information from your organisation regarding the IT software estate currently in place.

The reason for my request is that we will approach organisations such as your own to establish how much we can save you from your IT budget, through our compliant pre-owned software licensing models.

I would specifically like to request the following, in electronic format please:

1. What is the current number of staff who use a PC or a laptop within your organisation?
2. What are the current Microsoft software licences (server and desktop) that you are using?
3. What is your annual IT spend on Microsoft licences?
4. Has your organisation moved, or is planning to move, to the Cloud in the next 12 months?
5. Are you due to undertake a review of your software estate in the next 12 months?
6. What is the name of the decision maker for IT spend in your organisation?

Our response

I confirm that Ordnance Survey does hold the information you have requested. Taking each request in turn, I confirm the following:

1. What is the current number of staff who use a PC or a laptop within your organisation?
There are currently 1011 Ordnance Survey employees who use a PC or laptop.

2. What are the current Microsoft software licences (server and desktop) that you are using?
Microsoft 365
Dynamics 365
Project
Visio
Visual Studio
Power BI Pro
Windows Server
Microsoft SQL Server
Microsoft System Centre

3. What is your annual IT spend on Microsoft licences?
The annual IT spend on Microsoft licences from October 2017 to October 2018 was £679,623 (excluding VAT).

4. Has your organisation moved, or is planning to move, to the Cloud in the next 12 months?
Ordnance Survey has been a user of the Cloud for approximately 10 years and have been a Multi Cloud user for five years.

5. Are you due to undertake a review of your software estate in the next 12 months?
Ordnance Survey review software periodically throughout the year.

6. What is the name of the decision maker for IT spend in your organisation?
I can confirm that Jo Shannon, Director of Engineering has overall responsibility for IT spend within Ordnance Survey.

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your FOI request, as follows:

Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

Email: foi@os.uk

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner's Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal, within three months of receiving our response, with the Information Commissioner’s Office.

Further information can be found on the ICO website (ico.org.uk) under ‘Report a concern’ or you may wish to call the ICO helpline on 0303 123 1113.

Thank you for your enquiry.

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