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Mapping enquiry relating to the depiction of a Monument

Ref No: FOI18871 - Request for information

Request

Thank you for your email of 7 November 2018, as set out in the extract below:

“Please answer the following request under the Freedom of Information act 2000 - 2018, as this data belongs to the land owner xxxxxxxxxxxxxxxxxxxxxx, Data Protection Act 1998 – 2018. Over the course of wide ranging investigations re this matter, it has been found that information from xxxxxxxx survey has been overlaid onto the OS Master Map. My conclusion is that your data has been compromised and that the consequences of this for xxxxxxx have been far reaching.

1. How has information from xxxxxxxx survey has been placed on to the OS Master Map?
(Note: The Land Registry has confirmed that no Legal DB1 (with both land owners’ signatures) was ever submitted.)
2. How does this information also appear on 3rd party internet websites?
3. Please provide a copy of the Land Registry Data Safety Procedures stating how information is checked before being applied to the OS Master Map, before being disseminated to the Land Registry?
4. Why the UK National Monument (Moat Farm Dyke – 1019964) is not correctly depicted on the OS Master Map 2018, as it appears on the ground and the UK National Monument schedule listing?
5. If, as I believe and am trying to prove, why have no criminal proceeding been initiated against the 5 persons who have are still trying to unlawfully obtain land with a fraudulent survey, that was then submitted to a UK Government Department, without correct checks?

Our response

Taking each request in turn, I confirm the following:

1. How has information from xxxxxx survey has been placed on to the OS Master Map? (Note: The Land Registry has confirmed that no Legal DB1 (with both land owners’ signatures) was ever submitted.)

I confirm that Ordnance Survey does not hold the information you have requested. However, under the duty to provide information and assistance in accordance with section 16 of the FOIA, we can provide the following information to assist you in the matter.

The survey you refer to is a third-party Land Survey Report and Expert Boundary Demarcation Report between xxxxxxxxx and xxxxxx. Ordnance Survey are not a party to this report and have not received or used this report in our mapping.

Ordnance Survey mapping is created and updated by Ordnance Survey Production to show the existence of physical features on the ground at the time of survey in accordance with our specification. As previously explained to you in our response to FOI18848 Ordnance Survey do not show or attempt to show the legal ownership of property boundaries.

2. How does this information also appear on 3rd party internet websites?

I confirm that Ordnance Survey does not hold the information you have requested.

Third parties are responsible for the products they use therefore you should contact them in relation to their products.

3. Please provide a copy of the Land Registry Data Safety Procedures stating how information is checked before being applied to the OS Master Map, before being disseminated to the Land Registry?

I confirm that Ordnance Survey does not hold a copy of the Land Registry Data Safety Procedures, as this does not relate to Ordnance Survey information. Please see our previous response (FOI18848) which details Ordnance Survey’s Quality Control Process.

4. Why the UK National Monument (Moat Farm Dyke – 1019964) is not correctly depicted on the OS Master Map 2018, as it appears on the ground and the UK National Monument schedule listing?

Ordnance Survey does not consider this to be a valid request for information under section 8 of the FOIA as it does not include a specific request for recorded information, but instead asks for an explanation, however under the duty to provide information and assistance in accordance with section 16 of the FOIA, we can provide the following information to assist you in the matter.

Ordnance Survey mapping contains historic features which were originally derived from an authoritative source, however we do not attempt to document or distinguish national monuments. Except in the case of major construction works, features such as these, are left unaltered unless we receive information from an appropriate body about their state.

In this case the depiction of the associated slope feature was truncated during this recent survey work and in the absence of the evidence for change specified above, this was incorrect. I have initiated the restoration of the slope feature to ensure the updates now conform with specification.

Therefore, I can confirm that all the features in this area are now depicted correctly in accordance with our current specification in the latest version of OS Master Map.

In relation to your complaint on this matter dated 17 October 2018, which was forwarded to the Freedom of Information Officer to respond, I can confirm this is Ordnance Survey’s final position.

5. If, as I believe and am trying to prove, why have no criminal proceeding been initiated against the 5 persons who have are still trying to unlawfully obtain land with a fraudulent survey, that was then submitted to a UK Government Department, without correct checks?

Ordnance Survey does not consider this to be a valid request for information under section 8 of the FOIA as it does not include a specific request for information, but instead poses a question. However, I can confirm Ordnance Survey does not hold information in relation to the above.

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your FOI request, as follows:

Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

Email: foi@os.uk

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner's Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal, within three months of receiving our response, with the Information Commissioner’s Office.

Further information can be found on the ICO website (ico.org.uk) under ‘Report a concern’ or you may wish to call the ICO helpline on 0303 123 1113.

Thank you for your enquiry.

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