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Standard requirements

Your Member Licence allows you to share data with others for many reasons in support of your core business and in a number of ways. For more information see the sharing data with others section, which cover many of the activities that public sector members undertake.

Please note:

  • The structure is based around the viewer being a member and wanting to know more about what the public sector licences allow. If you are not a member, please start from 'Accessing information from members'.
  • This section only applies to the use of Licensed Data.
  • Although the Member Licences refer to the OS OpenData licence and products, they do not apply to their use (including any data either derived from them or datasets that have been accepted as being on terms equivalent to OS OpenData terms) as they are not defined as Licensed Data.
  • But, if your derived data comprises a mixture of Licenced Data and OS OpenData and or Licensee's Data, then the terms of the Member Licence will apply.
  • This guidance also only applies to our intellectual property rights and interests and does not supercede any third party IPR (i.e. yours).

Answer: Standard requirements - Print

  • The map is supporting your core business.
  • You have the necessary permissions to provide the information. For example, if you are including a third-party-copyright work do you have their written permission to include it in this document?
  • Your business information is being included (where appropriate).
  • It contains only the amount of mapping and scale needed to fulfil its function. For example, what is your target audience that you are trying to cater for? Are you just providing a general overview or a more detailed insight to the plans?
  • It is made clear to the recipient that the map extract is supporting your core business. For example, you have included the map in a document template that contains the necessary information, such as why you have produced it and the appropriate trademarks and acknowledgements.

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Answer: Standard requirements - Data

  • The data is supporting your core business.
  • You have the necessary permissions to provide information. For example, if you are including a third-party-copyright work do you have their written permission to include it in this data?
  • Your business information is being included (where appropriate).
  • It contains only the amount of mapping data needed to fulfil its function.
  • You have included the appropriate End User Licence that contains the necessary information, such as why you have produced it, the appropriate copy protection functionality, trademarks, watermarks and acknowledgements.
  • Please note: Where you are using a third party web mapping API. The current position is that, in respect of Licensed Data, it is up to you as one of our licences to determine whether any terms you are signing up to with your chosen 3rd party’s API service are compatible with your licence with us. This includes ensuring that those 3rd party terms do not claim more wide-raging or longer licence rights for the APO provider than you as PSMA or OSMA member are able to grant under the terms of your Member Licence.

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Answer: Standard requirements - PDF's

For detailed information on standard requirements for PDF and other forms of electronic documents please visit this link.

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Answer: No - you do not need to keep records when .....

you are providing your providing Licensed Data to:

  • third parties who are using your INSPIRE-compliant data for their "personal, non-commercial use".
    This is because that use is covered by the End User Licence - INSPIRE and so is subject to deemed accept terms (if ‘click to accept’ is not used).
    For more information on publishing to meet your INSPIRE obligations, please see this page.
  • other members of:
    • the same public sector agreement (i.e. PSMA to PSMA member) irrespective of the use
    • of the other public sector agreement (i.e. PSMA to OSMA member) irrespective of the use
      because that is covered by either the respective Member Licence’s Data Sharing terms (see notes below)
  • where the Licenced Data has been:

Note:

  • If the member is using OS OpenData (or data that has been exempted on terms equivalent to OS OpenData terms) then the OS OpenData Licence terms apply.

When do we need to keep records?

You do need to keep records when supplying your Licenced Data to other third parties that is

  • INSPIRE-compliant data and the recipient is not using that data for their "personal, non-commercial use" *
  • supplied in support of other aspects of your core business *
  • to a Contractor a contractor of yours
  • under the Joint Initiative terms
  • to support an Emergency situation

* data being supplied this way is subject to the recipient accepting the standard End User Licence.

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Answer: This is a summary of the main requirements/considerations you need to make when sharing these types of data

Data sources for
your data
(which excludes
direct copies of
Ordnance Survey
data)

Member
Licence
applicable?

Ordnance Survey
acknowledgement
required
(for details see
that section)

Other OS
licencing
conditions

OS Licence
needed
to be supplied
with data?

Independently
created data
NoNoneNoneNo
OS OpenDataNo

Yes - use the
OS OpenData
one

None

Yes - use the
OS OpenData
one

Mix of
OS OpenData
and independently
created data

No

Yes - use the
OS OpenData
one

None

Yes - use the
OS OpenData
one

Data confirmed
as meeting
OS OpenData
criteria

No

Yes - use the
OS OpenData
one

None

Yes - use the
OS OpenData
one

Licensed DataYes

Yes - as per
Member Licence
requirements
for activity type
(see 'standard
requirements'
answer in this
section)

Yes - as per
Member
Licence
requirements
for activity type
(see 'standard
requirements'
answer in this
section)

Yes - as per
Member Licence
requirements for
activity type
(see 'standard
requirements'
answer in this
section)

Mix of Licensed
Data and other
data

Yes

Yes - as per
Member Licence
requirements
for activity type
(see 'standard
requirements'
answer in this
section)

Yes - as per
Member Licence
requirements
for activity type
(see 'standard
requirements'
answer in this
section)

Yes - as per
Member Licence
requirements
for activity type
(see 'standard
requirements'
answer in this
section)

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