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Accessing information from members

The public sector Member Licences allows the sharing of data with others for many reasons in support of their core business.

The structure of this section is based around the viewer being a non-member and gives guidance as to how members can share OS Licensed Data (which includes derived data) under the public sector licences.

Please note:

  • This guidance only applies to the use of Licensed Data.
  • Although the Member Licences refer to the OS OpenData licence and OS OpenData products, they do not apply to their use (including any data either derived from them or datasets that have been accepted as being on terms equivalent to OS OpenData terms) as they are not defined as Licensed Data. But, if their derived data comprises a mixture of Licenced Data and OS OpenData and or Licensee's Data, then the terms of the Member Licence will apply.
  • This guidance also only applies to our intellectual property rights and interests and does not supercede any third party IPR (i.e. the member's).

Answer: Yes – You can request information from a public sector organisation

A public sector organisation can supply you with the necessary information as long as it supports their core business requirements. They may provide mapping where appropriate to support their answer and this can be either in paper or data form. Typical enquiries include:

  • Statutory requests
  • General enquiry
  • Freedom of information
  • Planning query
  • What’s going on in the local area

To see our guidance on how a public sector organisation could provide you with mapping as part of their response please view this page.

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Answer: Yes – You can request information from a public sector organisation

If you will be working on the premises and are able to access the organisations business systems, you are regarded as an ‘employee’. This means you have the same access rights as any other member of the public sector organisation.

If not, for more information please visit the dedicated contractors section.

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Answer: Yes – You can request information from a public sector organisation

We have a wealth of information regarding professional markets that work with Ordnance Survey. You can find the information on the following industries by clicking the bullets below:

To see our guidance on how a public sector organisation can help support your activities by providing you with information that is relevant to their core business please view this page. To understand the term ‘core business’ please view the explanation which can be found in this guide.

Please note in order to re-use the information provided by the member you need to ensure you have the appropriate Ordnance Survey licence to cover the purposed activity.

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Answer: Yes – You can request information from a public sector organisation

The organisation can supply you with the necessary information as long as it supports their core business requirements. If you are a licensee of Ordnance Survey, then the organisation may share data with you for the same geographic area and data set as you hold.

If you are not a licensee the organisation may still share data with you through an End User Licence (Non-Inspire) or if in support of meeting the organisations INSPIRE obligations through the End User Licence (INSPIRE).

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Answer: Yes – You can request information from a public sector organisation

We have a wealth of information regarding energy and infrastructure companies that work with Ordnance Survey.

Your licences allow similar data sharing rights to the public sector agreements. If you are data sharing, the organisation you are requesting information from will need to be aware of the extent of the licensing arrangements (for example: you may only need a small area of geography).

If both parties have established that the areas of geography are comparable you may be supplied with the relevant information. If not you can still request the supply as long as it supports the public sector organisations core business requirements. In both cases both parties need to maintain records of the data provided.

To see our guidance on how a public sector organisation can help support your activities by providing you with information that is relevant to their core business please view this page. To understand the term ‘core business’ please view the explanation which can be found in this guide.

Please note in order to re-use the information provided by the member you need to ensure you have the appropriate Ordnance Survey licence to cover the purposed activity.

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Answer: Yes – You can request information from an LEA school

As you are regarded as being a department of the local education authority, you have the same data sharing rights as other parts of these authorities.

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Answer: Yes – You can request information from a non-LEA school

Non LEA schools including independent, free, academies and private schools are not regarded as being a department of the local education authority. They can get access to Ordnance Survey mapping through Digimaps for Schools.

To see our guidance on how a public sector organisation can help support your activities by providing you with information that is relevant to their core business please view this page. To understand the term ‘core business’ please view the explanation which can be found in this guide.

Please note in order to re-use the information provided by the member you need to ensure you have the appropriate Ordnance Survey licence to cover the purposed activity.

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Answer: Higher education (incl universities, colleges)

Higher education organisations are not eligible to join Ordnance Survey mapping agreements. You can get access to Ordnance Survey mapping through Digimap.

In additional a public sector organisation can supply you with the necessary information as long as it supports their core business requirements. They may provide mapping where appropriate to support their answer and this can be either in paper or data form. Typical enquiries include:

  • Statutory requests
  • General enquiry
  • Freedom of information
  • Planning query
  • What’s going on in the local area

To see our guidance on how a public sector organisation could provide you with mapping as part of their response please view this page.

Working as a Contractor

If you will be working on the premises and are able to access the organisations business systems, you are regarded as an ‘employee’. This means you have the same access rights as any other member of the public sector organisation.

If not, for more information please visit the dedicated contractors section.

Working in partnership

To see our guidance on how a public sector organisation can help support your activities by providing you with information that is relevant to their core business please view this page. To understand the term ‘core business’ please view the explanation which can be found in this guide.

Please note in order to re-use the information provided by the member you need to ensure you have the appropriate Ordnance Survey licence to cover the purposed activity.

If you are leading the activity then you are responsible for the licensing arrangements. If the public sector organisation agrees to take the lead then please view our contractor section.

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Answer: Other organisations

It has been agreed that the following bodies are not eligible to join the Ordnance Survey mapping agreements:

  • Infrastructure bodies
  • Housing associations
  • Social enterprises
  • Community interest companies
  • Charities and charitable trusts

For more information about our eligibility criteria please view this page.

Enquiries

A public sector organisation can supply you with the necessary information as long as it supports their core business requirements. They may provide mapping where appropriate to support their answer and this can be either in paper or data form. Typical enquiries include:

  • Statutory requests
  • General enquiry
  • Freedom of information
  • Planning query
  • What’s going on in the local area

To see our guidance on how a public sector organisation could provide you with mapping as part of their response please view this page.

Working as a Contractor

If you will be working on the premises and are able to access the organisations business systems, you are regarded as an ‘employee’. This means you have the same access rights as any other member of the public sector organisation.

If not, for more information please visit the dedicated contractors section.

Working in partnership

To see our guidance on how a public sector organisation can help support your activities by providing you with information that is relevant to their core business please view this page. To understand the term ‘core business’ please view the explanation which can be found in this guide.

Please note in order to re-use the information provided by the member you need to ensure you have the appropriate Ordnance Survey licence to cover the purposed activity.

If you are leading the activity then you are responsible for the licensing arrangements. If the public sector organisation agrees to take the lead then please view our contractor section.

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Answer: ‘Core business” - The provision of public sector services

Under this definition, public sector members are entitled to use data provided through the agreements for any purposes they consider they have to undertake to meet their public service delivery obligations. For example, this includes:

  • Creating and monitoring policy
  • Operational management of government
  • Delivering government business and public services
  • Making information available to the public
  • Performing any other function required by statute
  • Passing /sharing derived information and/or data to third parties

Please note: Although the member may be a recipient of information from a third party, the public sector member may not be able to make that information available without the permission of the orginal information owner.

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Answer: Yes – You can request information from a public sector organisation

Police, fire and ambulance services are already members of the PSMA or OSMA and are entitled to undertake the full range of activities that the public sector licences allow. You can find answers to all your licencing questions on the main licensing page.

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Answer: Yes – You can request information from a public sector organisation

If you are not part of any of the police, fire or ambulance services, it is recognised that they are not the only ones that are called upon in an emergency. A wide range other land and maritime based emergency services provide vital support

In emergency situations, the member licence allows for any Emergency Service to be supplied with when involved in responding immediately to an emergency situation.

For more information about access in other circumstances please visit this page.

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Answer: Yes - You can request information from a public library

A public library licensed under the Public Sector Mapping Agreement are also entitled to act in accordance with this guidance (as may be amended from Ordnance Survey from time to time).

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Answer: Yes – members can respond to enquiries relating to the access to information legislation

To assist members in responding to Freedom of Information (FOI) enquiries they may receive and where they may be considering using Ordnance Survey licensed data (including derived data) under the current information access legislation, we have published the guidance below.

From PSMA members click here | From OSMA members click here

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Answer: Yes - you can request information from a public sector organisation

Local community groups (including Neighbourhood Forums) are actively being encouraged to become engaged in local matters.

Unlike town, parish and community councils, these community groups are not eligible to join the Ordnance Survey mapping agreements in their own right; however, they are still able to get information from members.

How you are supplied by the member will depend on how the activity is directly supporting their core business; this will typically relate to the provision of public services.

The routes available are either:

For more information, please see the Localism agenda point in the sharing data section of this guidance.

See if your town or parish council is a member by using our locate my nearest member map.

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