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Publishing information

Your Member Licence allows you to share data with others for many reasons in support of your core business and in a number of ways. For more information see these sections, which cover many of the activities that public sector members undertake.

Please note:

  • The structure is based around the viewer being a member and wanting to know more about what the public sector licences allow. If you are not a member, please start from 'Accessing information from members'.
  • This section only applies to the use of Licensed Data.
  • Although the Member Licences refer to the OS OpenData licence and products, they do not apply to their use (including any data either derived from them or datasets that have been accepted as being on terms equivalent to OS OpenData terms) as they are not defined as Licensed Data.
  • But, if your derived data comprises a mixture of Licenced Data and OS OpenData and or Licensee's Data, then the terms of the Member Licence will apply.
  • This guidance also only applies to our intellectual property rights and interests and does not supercede any third party IPR (i.e yours, Royal Mail's, etc).

Answer: These are the 'standard requirements' when publishing information in print form

  • The map is supporting your core business.
  • Your business information is being included (where appropriate).

  • It contains only the amount of mapping and scale needed to fulfil its function. For example, what is your target audience that you are trying to cater for? Are you just providing a general overview or a more detailed insight to the plans?
  • It is made clear to the recipient that the map extract is supporting your core business. For example, you have included the map in a document template that contains the necessary information, such as why you have produced it and the appropriate trademarks; acknowledgements and watermarks (where required).
  • Although you may be a recipient, your core business may not include you making available third party information unless they have already given their permission for you to do so.

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Answer: These are the 'standard requirements' when publishing information in digital form

  • The data is supporting your core business.
  • Your business information is being included (where appropriate).
  • It contains only the amount of mapping and scale needed to fulfil its function.
  • It is made clear to the recipient that the data extract is supporting your core business.
  • You have included the appropriate End User Licence * that contains the necessary information, such as why you have produced it, the appropriate copy protection functionality, trademarks, watermarks and acknowledgements.
  • Although you may be a recipient, your core business may not include you making available third party information unless they have already given their permission for you to do so.

  • Please note: Where you are using a third party web mapping API. The current position is that, in respect of Licensed Data, it is up to you as one of our licences to determine whether any terms you are signing up to with your chosen 3rd party’s API service are compatible with your licence with us. This includes ensuring that those 3rd party terms do not claim more wide-raging or longer licence rights for the APO provider than you as PSMA or OSMA member are able to grant under the terms of your Member Licence.

* You do not need to include an End User Licence if the data is being supplied to a member of either the PSMA or OSMA.

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Answer: Yes – you can publish your information as a map extract

Please ensure when publishing that you meet the 'standard requirements' for print publishing, which can be found at the start of this guidance.

This would be an example of where you wouldn’t need to use the full Public Sector End User Licence provided you have followed the guidance. You would not need to keep records either.

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Answer: Yes – you can use your mapping data in a printed document

Please ensure when publishing that you meet the 'standard requirements' for print publishing, which can be found at the start of this guidance.

This would be an example of where you wouldn’t need to use the full Public Sector End User Licence provided you have followed the guidance. You would not need to keep records either.

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Answer: Yes – you can commercially exploit data but not through the public sector licences

The reason is that the public sector member licences are there to support your non-commercial public sector activities. If you wish to commercially exploit your data, Ordnance Survey has a number of other licences available that should meet your need. For more information for finding the right licence please visit this web page.

Please note that the public sector member licences do allow you to recover your costs, provided that you are not making a financial gain, and also in those circumstances where you are allowed to make a statutory charge.

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Answer: Yes – you can publish your information you are responsible for in a newspaper.

Please ensure when publishing that you meet the 'standard requirements' for print publishing, which can be found at the start of this guidance.

Please note that if you ask, or have been asked by, a third party to publish your information in their newspaper, then they will need to have the appropriate licence from Ordnance Survey to cover that activity. For more information about licences please visit this webpage.

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Answer: Yes – you can publish your mapping within a non-interactive PDF or electronic document

These are PDFs or other electronic documents that can replicate printed documents. For example, leaflets, local plans, general information. Please ensure when publishing that you meet the 'standard requirements' for data publishing, which can be found at the start of this guidance.

Note: the electronic map images must not be able to be:

  • edited
  • manipulated
  • interrogated (for feature attribution, etc.)
  • geo-referenced, customised in any way, or
  • be usable within any geographical information system, comparable database or software system.

This would be an example of where you wouldn’t need to use the full public sector End User Licence provided you have followed the above guidance. You would not need to keep records either.

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Answer: Yes – you can publish your mapping within an interactive PDF document

These are PDFs or other electronic documents that can replicate or replace hard-copy documents. For example, leaflets, local plans and general information. These documents may include additional electronic functionality which allows recipients to pan or zoom, manipulate or switch data on and off. Please ensure when publishing that you meet the common requirements for data publishing, which can be found at the start of this guidance.

Note: the electronic map images must not be able to be:

  • edited
  • manipulated
  • interrogated (for feature attribution, etc.)
  • geo-referenced, customised in any way, or
  • be usable within any geographical information system, comparable database or software system.

This would be an example of where you wouldn’t need to use the full public sector End User Licence provided you have followed the above guidance. You would not need to keep records either.

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Answer: Yes – you can publish your information internally

Internal publishing includes use on your intranet/extranet. You can publish your information as described above provided you comply with the following:

Please ensure when publishing that you meet the common requirements for paper or digital publishing, which can be found at the start of this guidance.

See here for additional guidance on using web mapping services.

Please note: Where you are using a third party web mapping Application Programming Interface (API), the position in respect of licensed data is that it is your responsibility as one of the licensees to determine whether any terms you are signing up to with your chosen third party’s API service are compatible with your licence with us. This included ensuring that those third party terms do not claim more wide-ranging or longer licence rights for the API provider than you as Public Sector Mapping Agreement or One Scotland Mapping Agreement member are able to grant under the terms of your member licence.

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Answer: Yes – you can publish your mapping on a public-facing webpage

As publishing on a web page can take different forms, please ensure you meet the common requirements for paper or digital publishing as appropriate, which can be found at the start of this guidance.

See here for additional guidance on using web mapping services.

Please note: Where you are using a third party web mapping Application Programming Interface (API), the position in respect of licensed data is that it is your responsibility as one of the licensees to determine whether any terms you are signing up to with your chosen third party’s API service are compatible with your licence with us. This included ensuring that those third party terms do not claim more wide-ranging or longer licence rights for the API provider than you as Public Sector Mapping Agreement or One Scotland Mapping Agreement member are able to grant under the terms of your member licence.

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Answer: Yes – you can supply your data as a data file

Please ensure when publishing that you meet the common requirements for data publishing, which can be found at the start of this guidance.

This would be an example of where you would need to use the full public sector End User Licence and provided you have followed the common features checklist.

Please note:

This guidance does not apply when supplying your Licensed Data to:

  • other members of the same public sector agreement (i.e. PSMA to PSMA member) irrespective of the use.
  • members of the other public sector agreement (i.e. PSMA to OSMA member) irrespective of the use

    This is because these activities are covered by the respective Member Licence's Data Sharing terms

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Answer: Academia

Academia includes schools, higher education and universities.

Local education authority (LEA) schools are covered by their lead local authority so can receive their mapping from them.

All schools can also sign up to the Digimap for schools online mapping service which provides access to Ordnance Survey mapping data. Higher education including universities can access Edina online mapping service. You may also want to visit our education pages for further information.

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Answer: Non-Ordnance Survey licensees

Whilst you may be holders or ‘custodians’ of information as a recipient, your core business may not include you making available third party information unless they have already given their permission for you to do so.

As the recipent is not licensed to copy Ordnance Survey information they will need to become licensed for the activity they wish to undertake and where they are using licensed data. To obtain the appropriate licence please visit the licence selector

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Answer: Yes - you can publish your INSPIRE compliant data

To view more in depth information about INSPIRE compliance please visit the following link.

Please note: Although you may be a recipient of INSPIRE-compliant data, your core business may not include you making available third party information unless they have already given their permission for you to do so.

Please note:

This guidance does not apply when supplying your INSPIRE-compliant data to:

  • other members of the same public sector agreement (i.e. PSMA to PSMA member) irrespective of the use.
  • members of the other public sector agreement (i.e. PSMA to OSMA member) irrespective of the use

    This is because these activities are covered by the respective Member Licence's Data Sharing terms

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Answer: Yes - you do need to use an End User Licence

when publishing your information outside of the membership of the public sector agreements.

There are two versions available, both of which are based on a 'click acceptance' by the End User:

Notes:

  • the member will need to retain records of those downloading and or being supplied with any Licensed Data where:
    • the use by the recipient is not for the purpose described in the End User Licence - INSPIRE
    • that recipient is not a member of either the PSMA or OSMA
  • A single form of the End User Licence can be used for all products and purposes that the member are making the data available for and allows the recipient use of data to respond to, or interact with, the member to either deliver or support the delivery of the member’s Core Business.

Please note:

  • This guidance does not apply when supplying your Licensed Data to:
    • other members of the same public sector agreement (i.e. PSMA to PSMA member) irrespective of the use.
    • members of the other public sector agreement (i.e. PSMA to OSMA member) irrespective of the use

      This is because these activities are covered by the respective Member Licence's Data Sharing terms

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Answer: Yes – you can publish your mapping on an extranet

As publishing on a web page can take different forms, please ensure you meet the common requirements for paper or digital publishing as appropriate, which can be found at the start of this guidance.

Please note: where you are using a third party web mapping Application Programming Interface (API).

The current position in respect of licensed data is that it is your responsibility as one of the licensees to determine whether any terms you are signing up to with your chosen third party’s API service are compatible with your licence with us. This included ensuring that those third party terms do not claim more wide-ranging or longer licence rights for the API provider than you as Public Sector Mapping Agreement or One Scotland Mapping Agreement member are able to grant under the terms of your member licence.

You should note that, previously, we were happy that the Google® Premier terms were compatible with the public sector member licences. However, we are aware of a relatively recent change to the Google Premier terms which have caused us to look again at our position, and we will use and update when that position has been finalised.

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Answer: You can find the End User Licence here...

End User Licence - options

End User Licence (read only)
The ‘read-only’ version is the Standard Form Ordnance Survey licence that allows you to save as a file for you to incorporate as ‘read-me’ file when supplying data.

End User Licence (web page)
The ‘web page’ version enables you to use directly via a ‘hyperlink’ or to copy the text, which can then be pasted and saved into a new document/web page that you have created.

Since the release of the third variation, some members have asked for clarification about how to implement a Public Sector End User Licence - non-INSPIRE in a non-electronic environment, where a ‘click to accept’ method is not appropriate. As of 1 October 2013 and notwithstanding the words of paragraph 7.3 of Appendix 1, BIS; Scottish Government and Ordnance Survey have all agreed that this EUL can be entered into in hard copy form, see 'form field' version below.

End User Licence (form field)
The ‘form-field’ version enables you to use in an environment where 'click to accept' the licence is not appropriate.

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Answer: Yes – Other members can republish your information with your permission

Whilst you may be holders or ‘custodians’ of information as a recipient, your core business may not include you making available third party information unless they have already given their permission for you to do so.

As other members are covered by the same licence as you, their responsibilities are the same.

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Answer: Yes – Other Ordnance Survey licensees can republish your information with your permission

Whilst you may be holders or ‘custodians’ of information as a recipient, your core business may not include you making available third party information unless they have already given their permission for you to do so.

As the other Ordnance Survey licensee is not covered by the same terms as your licence, they will need to refer to the terms of their Ordnance Survey licence when publishing licensed data.

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Answer: No - you do not need to keep records when

you are providing your Licensed Data to

  • third parties who are going to be using your INSPIRE-compliant data for their "personal, non-commercial use".
    This is because that use is covered by the End User Licence - INSPIRE and so is subject to deemed accept terms (if ‘click to accept’ is not used).

    For more information on publishing to meet your INSPIRE obligations, please see this page.

Other occasions when you do not need to keep records

You do not need to keep records when you are supplying your Licensed Data to:

  • other members of:
    • the same public sector agreement (i.e. PSMA to PSMA member) irrespective of the use
    • members of the other public sector agreement (i.e. PSMA to OSMA member)
      This is because these are covered by the respective Member Licence’s Data Sharing terms.
  • where the Licenced Data has been granted a derived data exemption.
  • when being supplied as a pdf (or other form of electronic document) or as a paper copy

Note:

  • If the member is using OS OpenData (or data that has been exempted on terms equivalent to OS OpenData terms) then the OS OpenData Licence terms apply.

When do you need to keep records?

You do need to keep records when supplying your Licensed Data to other third parties that is:

  • INSPIRE-compliant data and the recipient is not going to be using that data for their "personal, non-commercial use" *
  • supplied in support of other aspects of your core business *
  • under the Joint Initiative terms.
  • to a Contractor of yours
  • to support an Emergency situation

* data being supplied this way is subject to the recipient accepting the standard End User Licence.

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Answer: No - you do not need keep records when providing paper copies

However to do need to ensure that you have followed the other standard requirements for print publishing

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Answer: No - you do not need to keep records when making pdf's

or other electronic documents available.

However to do need to ensure that you have followed the other standard requirements for data publishing

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Answer: Yes - you can have advertising incorporated into your publication.

For this purpose, we have attempted not to be too explicit, or come up with different options for paper/electronic documents/web etc; instead just considering some basic principles as follows:

The premise for the member is that:

  • the publication (which includes web publishing) should be supporting their core business
  • they are taking responsibility for the publication under their licence
  • the other licence requirements are already in place/being used

The purpose of any advertising then:

  • needs to be related to/associated with the purpose of the publication at the time – and with those adverts only being secondary content
  • should not be turning the publication into a ‘commercial gain’ or ‘profit-making’ one (being cost-recovery only)
  • if they are ‘Sponsorship-type’ adverts (for example: ‘sponsored by xxxxxx;) then the advert should just provide a link to their website.
    For web applications, any advert should not have the functionality that allows its use for 'intelligent' product marketing for those organisations (i.e. the content being being based on the browser history of the viewer).

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Answer: Yes - you can publish using a 'cloud' solution

We understand that the way that you may be using cloud services could be through:

  • using your own servers,
  • through leasing space from a 3rd party supplier (under some form of contract which will have service levels attached) as part of your network,
  • using a separate hosted service.

As the publisher, you should be considering the type of service/access being provided by you to the end user; also determining the level of information they have to provide you to gain access (i.e a ‘login’) to that answer. For example, is it for a general enquiry over the internet or wanting to access their account details.

In all cases, the member is responsible for ensuring that any information they make available, by whatever route they are choosing – and the extent of that use – is within the allowances of their Member Licence.

Notes:

  • If you are using an intermediary to provide all (or part) of that service as part of your network, then that environment needs to be sufficiently secure to avoid unauthorised use/access - and that that would apply in any event and not just because of the Member Licence.
  • Similarly, if you are using a separate ‘hosted’ service, then you are now using a contractor, so in addition to the above, the incorporation of the contractor licence terms into that arrangement is required.
  • All the above may also include the need for consideration with respect to the use of Application Programming Interface (API) - but that is dependent upon the type of service being provided and whether relevant API’s are being used.
  • This includes where you are using a third party web mapping API’s and where, in respect of Licensed Data, it is your responsibility (as the Licensee) to determine whether any terms you are signing up to with your chosen 3rd party’s API service are compatible with your licence with us. For example, that those 3rd party terms do not claim more wide-ranging or longer licence rights for the API provider than you are able to grant under the terms of your member licence.

See here for additional guidance on using web mapping services.

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Answer: This is a summary of the main requirements/considerations you need to make when sharing these types of data

Data sources for
your data
(which excludes
direct copies of
Ordnance Survey
data)

Member
Licence
applicable?

Ordnance Survey
acknowledgement
required
(for details see
that section)

Other OS
licencing
conditions

OS Licence
needed
to be supplied
with data?

Independently
created data

NoNoneNoneNo
OS OpenDataNo

Yes - use the
OS OpenData
one

None

Yes - use the
OS OpenData
one

Mix of
OS OpenData
and independently
created data

No

Yes - use the
OS OpenData
one

None

Yes - use the
OS OpenData
one

Data confirmed
as meeting
OS OpenData
criteria

No

Yes - use the
OS OpenData
one

None

Yes - use the
OS OpenData
one

Licensed Data

Yes

Yes - as per
Member Licence
requirements
for activity type
(see 'standard
requirements'
answer in this
section)

Yes - as per
Member
Licence
requirements
for activity type
(see 'standard
requirements'
answer in this
section)

Yes - as per
Member Licence
requirements
for activity type
(see 'standard
requirements'
answer in this
section)

Mix of Licensed
Data and other
data

Yes

Yes - as per
Member Licence
requirements
for activity type
(see 'standard
requirements'
answer in this
section)

Yes - as per
Member Licence
requirements
for activity type
(see 'standard
requirements'
answer in this
section)

Yes - as per
Member Licence
requirements
for activity type
(see 'standard
requirements'
answer in this
section)

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Answer: Yes - you can publish your AddressBase UPRNs on a royalty-free basis

Ordnance Survey, GeoPlace and Improvement Service are committed to enabling the widest possible sharing and use of UPRNs. Hence, we are allowing the royalty-free use and sub-licensing of UPRNs in perpetuity by third parties who are (or were at the time the UPRNs were extracted) licensed to use the source AddressBase data for their own internal business use.

For more information on the UPRN policy statement

For more information on AddressBase UPRN use and data sharing

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