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Transactions over £25,000

This FOI request asks for details of transactions over £25,000.

Request for information - Ref No: FOI18859


Thank you for your email of 13 September 2018, requesting information from Ordnance Survey in accordance with the Freedom of Information Act (FOIA) 2000, as set out in the extract below:

I’m making a request under the Freedom of Information Act (2000) for information on all transactions over £25,000 from March 2015 to date.

Please provide:

  • the date of transaction
  • the value of transaction
  • the recipient
  • category of the transaction (as a minimum)

I would like this data to be provided in a machine readable format - .csv would be the preferred format.
I have looked on your website for this information but cannot find it – I will accept the data being published on your website as adequate response to this Freedom of Information (FOI) request.

Our response

I confirm that Ordnance Survey does hold the information that you have requested, however, we are unable to comply with your request and provide a copy of the information, as we consider the information to be exempt from disclosure under section 21 of the FOIA (Information accessible by other means), as explained below.

The requested information from March 2015 to June 2018 is accessible to you, as it is already in the public domain on our website.  Please refer to our publication scheme web page, the section titled ‘What we spend and how’ under the heading ‘Corporate expenditure’.

Section 21(2)(b) of the FOI states that information is reasonably accessible if "it is information which the public authority or any other person is obliged by or under any enactment to communicate (otherwise than by making the information available for inspection) to members of the public on request, whether free of charge or on payment." This means that section 21(2)(b) of the Act applies to your request.

This is an absolute exemption and therefore not subject to the public interest test.

Please note however, the information for July 2018 to date is not currently published on our website at the above link. I can confirm Ordnance Survey hold the information for July 2018 to date, however, we are unable to comply with your request and provide a copy of the information, as we consider the information to be exempt from disclosure under section 22 (Information intended for future publication) of the FOIA, as explained below.

Expenditure over £25,000 is routinely published on Ordnance Surveys website via our Publication Scheme, as detailed above. The information for July 2018 - September 2018 is intended for publication in due course (the intention is for this information to be published by the end of October 2018).

Public interest test
Section 22 is a qualified exemption and we are required to consider the public interest. Ordnance Survey recognises there is a public interest in providing the information that falls within the scope of this request.  At the time this request was received, Ordnance Survey had the intention of publishing this information, as part of our routine update to our Publication Scheme. As this information is due to be published shortly we believe it reasonable to withhold this information until the time it is published on Ordnance Survey’s website.

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your FOI request, as follows:

Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
SO16 0AS


Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner’s Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal, within three months of receiving our response, with the Information Commissioner’s Office.

Further information can be found on the ICO website ( under ‘Report a concern’ or you may wish to call the ICO helpline on 0303 123 1113.