Request for information - Ref No: FOI19913
Thank you for your email of 13/08/2019, requesting information from Ordnance Survey in accordance with the Freedom of Information Act (FOIA) 2000, as set out in the extract below:
“Section 13 of the Greenham and Crookham Commons Act 2002 states:
13 Map of land subject to public access
(1) The Council [West Berkshire District Council, now West Berkshire Council] shall prepare and keep up-to-date a map on a scale not less than 1:5000 showing—
(a) the Common;
(b) any additional open space for the time being designated under section 6 (Designation of additional open space) above; and
(c) any highways over the Common or any additional open space.
(2) The Council shall—
(a) send a copy of the map (and every subsequent revision of the map) to Ordnance Survey; and
(b) make a copy of the map available for inspection by the public at each principal public library in the area of the Council and at such other place or places as the Council may determine.
I hereby request copies of all maps supplied by the Council to Ordnance Survey in accordance with the provisions of the Act. Please note that I have inspected the map held by Newbury Library [the principal public library]. However, this is at a scale of 1:22000, which is insufficient to see the exact boundary of the Common.
I have no preference in the format in which this information is supplied, but it should have sufficient resolution that the detail of the original map is retained
I confirm that Ordnance Survey does not hold the information you have requested.
Unfortunately, we do not hold any copies of maps or any record of receiving such maps from West Berkshire Council in accordance with the provision of the Act, as set out above in your request.
However, under the duty to provide information and assistance in accordance with section 16 of FOIA, we can provide the following information which may assist you in this matter.
You may wish to contact the National Archives at Kew as they may hold Ordnance Survey Object Name books showing the extent of Greenham and Crookham Common. Contact details can be found on their website
You may also find the Defra Magic website of use:.It is our understanding this website displays Common land.
Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within 40 working days of receipt of our final response to your FOI request as follows:
Internal Review Officer
Customer Service Centre
Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:
- Failed to respond to your request within the time limits (normally 20 working days)
- Failed to tell you whether or not we hold the information
- Failed to provide the information you have requested
- Failed to explain the reasons for refusing a request
- Failed to correctly apply an exemption or exception
The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.
The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.
Appeal to Information Commissioner's Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal, within three months of receiving our response, with the Information Commissioner’s Office.
Further information can be found on the ICO website (ico.org.uk) under ‘Report a concern’ or you may wish to call the ICO helpline on 0303 123 1113.