HM Land Registry (HMLR) Survey (FOI2628)

HM Land Registry (HMLR) Survey

Request for information - Ref no: FOI2628

10 August 2026

Information request

We received your request on 20 July 2026.

We have handled your request under the Freedom of Information Act (FOIA) 2000.

A copy of your request is set out in the extract below:

"I request a copy of the full Ordnance Survey report commissioned by HM Land Registry in relation to the XXX, together with all associated documents.

Specifically, I request:

The complete Ordnance Survey report.
All plans, map extracts, map sections, survey drawings, overlays, and any other cartographic material showing the boundary of XXX that formed part of or accompanied the report.
Any survey notes, technical reports, explanatory documents, metadata, and supporting information produced as part of [survey]
The date of the commission, and the date the completed report was provided."

Our response

We consider requests for copies of survey information to be a routine business enquiry, and they are ordinarily dealt with by our Customer Services team. On this occasion, however, we have considered your correspondence under FOIA as requested and provide our response below.

I confirm that Ordnance Survey does hold some of the information you have requested. Where the information is not held or is exempt from disclosure this is stated. Taking each request in turn, I confirm the following:

1. The complete Ordnance Survey report

2. All plans, map extracts, map sections, survey drawings, overlays, and any other cartographic material showing the boundary of XXX that formed part of or accompanied the report

3. Any survey notes, technical reports, explanatory documents, metadata, and supporting information produced as part of survey

Some of this information is held. We hold the complete Ordnance Survey report, which includes annotated plans and supporting information produced as part of the survey, namely photographs. We hold no further information.

This information is exempt from disclosure under Section 21 of the Freedom of Information Act 2000 as set out below.

Section 21 (information accessible by other means)

Details of the Survey Report, which comprises the entirety of the information we hold in relation to this survey, can be obtained directly from HM Land Registry, quoting the relevant title number.

Section 21 is an absolute exemption and therefore is not subject to the public interest test.

Advice and assistance

Under the duty to provide information and assistance in accordance with section 16 of FOIA, we can provide the following information which may assist you in this matter.

Details of the Survey Report can be obtained directly from HM Land Registry, quoting the relevant title number. We understand that this can be done by applying for an official copy of the document using form OC2 as detailed here: Official copies of documents: registration (OC2) - GOV.UK and sending it to the following address:

HM Land Registry
Citizen Centre
PO Box 7806
Bilston
WV1 9QR

The following HMLR Practice Guide gives further information to assist you completing the form OC2: Practice guide 11: inspection and application for official copies - GOV.UK.
Should you need further assistance with making this application, please contact HMLR direct.
For more information on how Ordnance Survey works with HMLR, you may wish to read our Joint statement: Ordnance Survey and Land Registry - GOV.UK

4. Date of commission and date the completed report was provided

This information is held, and is provided below:

Date of commission: 27 April 2026

Date completed report was provided: 1 May 2026

Next steps

Internal review

If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your request, as follows:

Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

Failed to respond to your request within the time limits (normally 20 working days)
Failed to tell you whether or not we hold the information
Failed to provide the information you have requested
Failed to explain the reasons for refusing a request
Failed to correctly apply an exemption or exception

The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner’s Office (ICO)

If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal, within three months of receiving our response, with the Information Commissioner’s Office (ICO). You should make complaints to the ICO within six weeks of receiving the outcome of an internal review.

Visit the ICO website to report a concern.

Call the ICO helpline on 0303 123 1113.

All information requests

See our previous responses to Freedom of Information (FOI) requests.

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