Information on all transactions over £25k for the period March 2026 onwards (FOI2642)

Information on all transactions over £25k for the period March 2026 onwards

Request for information - Ref no: FOI2642

7 October 2026

Information request

We received your request on 1 October 2026.

We have handled your request under the Freedom of Information Act (FOIA) 2000.

A copy of your request is set out in the extract below:

To build the most complete picture, we kindly request your transparency data, under the Freedom of Information Act 2000, for all transactions over £25,000 from:

March 2026 onwards

Please provide the data in CSV format, including the date, value, and recipient of each transaction, along with the procurement category or description. If preferred, please upload this information to your website and kindly advise us when complete so that we can access it.

Our response

I confirm that Ordnance Survey does hold the information you have requested.

We consider the information covering the period from March 2026 to August 2026 to be exempt from disclosure under section 21(3) (Information accessible by other means) of the FOIA.

Ordnance Survey publishes details of expenditure for all transactions over £25,000, for the current year, broken down by month, on our website, under our Publication Scheme: OS Publication scheme | Public information | OS (found under the heading ‘What we spend and how’). The information from March 2026 to August 2026 has been published and can be viewed via the link here: OS-Corporate-Expenditure-2026.xlsx

The information is proactively made available in accordance with Ordnance Survey’s Publication Scheme, and section 21(3) applies as the information is reasonably accessible, as it is already in the public domain. This is an absolute exemption therefore no public interest test is applicable. 

We consider the information covering the period for September 2026 to the date of the request is also exempt from disclosure, under section 22 (Information intended for future publication) of the FOIA. This is because the information will be published in accordance with our publication scheme, as referred to above.

At the time this request was received, Ordnance Survey had the intention of publishing this information, as part of our routine update to our Publication Scheme. The information for September 2026 (and October and November 2026) will be made available in December, in .xlsx format on our website.

Public Interest Test:

Section 22 is a qualified exemption, and we are required to consider the public interest. 

Ordnance Survey recognises there is a public interest in providing the information that falls within the scope of this request. At the time this request was received, OS had a settled intention to publish the data for September 2026 together with October and November, as part of our publication scheme, which is part of our compliance with our obligations set out at section 19 of the FOIA.

We believe it reasonable to withhold this information until it is published on Ordnance Survey’s website in accordance with our publication process. To provide the information sooner would undermine our publication process, which allows time for review and validation of the data, and it would take staff away from their normal day-to-day role.

Next steps

Internal review

If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your request, as follows:

Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

Failed to respond to your request within the time limits (normally 20 working days)
Failed to tell you whether or not we hold the information
Failed to provide the information you have requested
Failed to explain the reasons for refusing a request
Failed to correctly apply an exemption or exception

The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner’s Office (ICO)

If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal, within three months of receiving our response, with the Information Commissioner’s Office (ICO). You should make complaints to the ICO within six weeks of receiving the outcome of an internal review.

Visit the ICO website to report a concern.

Call the ICO helpline on 0303 123 1113.

All information requests

See our previous responses to Freedom of Information (FOI) requests.

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