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Energy Management contract information (FOI241244)

This Freedom of Information request asks for details of our energy management contract.

Request for information - Ref No: FOI241244


We received your request on 24/04/2024, following on from our response to your original request on 08/02/2024 under FOI-24-1215.

We have handled your request under the Freedom of Information Act (FOIA) 2000.

A copy of your request is set out in the extract below:

  1. "ABEC contract has expired. Please provide the latest contract updates.
  2. please share the contact number and direct email address of ..., ... and ...”

Our response

I confirm that Ordnance Survey does hold the information you have requested. Where the information is exempt from disclosure this is stated.

Taking each request in turn, I confirm the following:

1. ABEC contract has expired. Please provide the latest contract updates.

I confirm the contract with ABEC is continuing.

The contract start date is 13/04/2024.

The contract expiry date is 13/04/2025.

This is the only information that has changed since our response to you under FOI-24-1215 on 08/02/2024 in relation to the EMS contract.

2. Please share the contact number and direct email address of ..., ... and ...

I confirm that OS holds the requested information, however, we consider this to be exempt from disclosure under section 40(2) (personal information) of the FOIA, as the direct email and contact number constitutes personal data.

Section 40(2) provides that personal data is exempt information if one of the conditions set out in section 40(3) is satisfied. In our view, disclosure of this information would breach the data protection principles contained in the General Data Protection Regulations and Data Protection Act 2018.

In reaching this decision, we have particularly considered:

  • the reasonable expectations of the employees: given their positions, OS considered that none of the individuals would have a reasonable expectation that their personal data would be disclosed;
  • the consequences of disclosure; and
  • any legitimate public interest in disclosure.

Section 40(2) is an absolute exemption and therefore not subject to the public interest test.

Advice and Assistance

For general enquiries please see our website for contact information:

Contact us | General enquiries | OS (

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your Freedom of Information (FOI) request, as follows:

Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
SO16 0AS

Contact us via our FoI form

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner’s Office (ICO)

If you are still dissatisfied after our internal review, you can complain to the Information Commissioner’s Office (ICO). You should make complaints to the ICO within six weeks of receiving the outcome of an internal review. The easiest way to lodge a complaint is through the ICO website.