E-Commerce Support & Maintenance Contract (FOI231170)

This Freedom of Information request asks for details of our E-Commerce Support & Maintenance Contract

Request for information - Ref no: FOI231170

August 30, 2023

Information request

Thank you for your email of 31/07/23, requesting information from Ordnance Survey in accordance with the Freedom of Information Act (FOIA) 2000, as set out in the extract below:

“I would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to the contract below:

E-Commerce Support & Maintenance Contract

The details we require are:

Suppliers who applied for inclusion on each contract and were successful & not successful at the PQQ & ITT stages
The supplier who won the contract
Actual spend on this contract, from the start of the contract to the current date
Start date & duration of contract?
Who is the senior officer (outside of procurement) responsible for this contract?”

Our response

I confirm that Ordnance Survey does hold some of the information you have requested. Where the information is not held or exempt this is stated.

Taking each request in turn, I confirm the following:

1. Suppliers who applied for inclusion on each contract and were successful & not successful at the PQQ & ITT stages:

247 Commerce Ltd (non successful bidder).

Spyrosoft Ltd (non successful bidder).

See response to Q2 for successful bidder.

2. The supplier who won the contract:

Space 48 (successful bidder).

3. Actual spend on this contract, from the start of the contract to the current date:

£39,7254.

4. Start date and duration of contract:

Start date 1 July 2023 with a duration of 3 years.

5. Who is the senior officer (outside of procurement) responsible for this contract?

The information you requested relating to the senior officer outside of Procurement responsible for this contract is exempt under section 40(2) of the FOIA and is therefore withheld.

Section 40(2) Personal nformation of employees of Ordnance Survey Ltd (OS), are exempt from disclosure under section 40(2) (personal information) of the FOIA, as the information constitutes personal data of a third party.

Section 40(2) provides that personal data of a third party can be withheld if disclosure of this information would breach any of the data protection principles contained in the UK General Data Protection Regulation (GDPR) and Data Protection Act (DPA) 2018. In this case disclosure of the personal information relating to an OS employee would contravene the first data protection principle, which provides that personal data must be processed fairly and lawfully, section 40(2) of the FOIA therefore apply.

In reaching this decision, we have particularly considered:

the reasonable expectations of the employees, we considered that none of the individuals would have a reasonable expectation that their personal data would be disclosed;
the consequences of disclosure; and
any legitimate public interest in disclosure.Section 40(2) is an absolute exemption and therefore not subject to the public interest test.

Next steps

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your Freedom of Information (FOI) request, as follows:

Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

Failed to respond to your request within the time limits (normally 20 working days)
Failed to tell you whether or not we hold the information
Failed to provide the information you have requested
Failed to explain the reasons for refusing a request
Failed to correctly apply an exemption or exception

The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner’s Office (ICO)

If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal, within three months of receiving our response, with the Information Commissioner’s Office (ICO). You should make complaints to the ICO within six weeks of receiving the outcome of an internal review.

Visit the ICO website to report a concern.

Call the ICO helpline on 0303 123 1113.

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