M365 Licences (FOI241238)

We received your request on 16 April 2024.

We have handled your request under the Freedom of Information Act (FOIA) 2000.

A copy of your request is set out in the extract below:

"To Whom It May Concern,

1. Are Ordnance Survey (OS) currently using Microsoft Office M365/O365 subscriptions to licence its desktops?
2. If the answer to question 1 is yes, can you confirm the date (OS) initially migrated to Microsoft Office M365/O365
3. If the answer to question 1 is yes, can you confirm what version(s) and quantities of perpetual (owned outright)/On Premise desktop application licences (such as Microsoft Office) were previously used to licence your desktops?
4. Did (OS) use the 'FromSA' product SKU when it initially migrated to M365/O365 to obtain discounts?

If OS have migrated to M365/O365 please answer the following:

1. Did Microsoft (or a third party on its behalf) carry out an audit of your Microsoft software assets in the period prior to your potential migration to O365/M365?
2. If so, what date did any such audits start and finish?
3. What is the corporate identity of the party carrying out the audit, e.g. Microsoft or the name of the third-party auditing company?
4. Did the audit identify any breaches of, underlicensing, or non-compliance with, your licensing conditions?
5. If so, were any incentives relating to such breaches or non-compliance given by Microsoft to encourage your organisation to move to Microsoft cloud subscription licences?
6. If so, please provide details/documentation of these incentives.

Please note; Under s.3(2) of FOIA, a public enterprise/organisation is obliged to provide information that it either holds or is held on its behalf. As a matter of law, information is held on a public enterprise/organisation’s behalf if it has a contractual right to view that information. We are not requesting this information to generate any commercial activity, nor are we carrying out any journalistic investigations.”

I confirm that Ordnance Survey does hold the information you have requested.

Taking each request in turn, I confirm the following:

1. Are Ordnance Survey (OS) currently using Microsoft Office M365/O365 subscriptions to licence its desktops?

Yes.

2. If the answer to question 1 is yes, can you confirm the date (OS) initially migrated to Microsoft Office M365/O365?

1 December 2017.

3. If the answer to question 1 is yes, can you confirm what version(s) and quantities of perpetual (owned outright)/On Premise desktop application licences (such as Microsoft Office) were previously used to licence your desktops?

There were 1200 licences consisting of Microsoft Pro Plus and Microsoft Office 2016 with Software Assurance.

4 Did (OS) use the 'FromSA' product SKU when it initially migrated to M365/O365 to obtain discounts?

Yes.

If OS have migrated to M365/O365 please answer the following:

5. Did Microsoft (or a third party on its behalf) carry out an audit of your Microsoft software assets in the period prior to your potential migration to O365/M365?

No.

6. If so, what date did any such audits start and finish?

Not applicable.

7. What is the corporate identity of the party carrying out the audit, e.g. Microsoft or the name of the third-party auditing company?

Not applicable.

8. Did the audit identify any breaches of, underlicensing, or non-compliance with, your licensing conditions?

Not applicable.

9. If so, were any incentives relating to such breaches or non-compliance given by Microsoft to encourage your organisation to move to Microsoft cloud subscription licences?

Not applicable.

10. If so, please provide details/documentation of these incentives.

Not applicable.