I confirm that Ordnance Survey does hold some of the information you have requested. Where the information is not held or exempt from disclosure this is stated.
Taking each request in turn, I confirm the following:
1. Please state the number of printers currently within the organisation, including a breakdown of number MFD´s, printers & photocopiers.
Printers: 18
Photocopies: 21 (built into devices)
Print room / reprographics: 3
2. Please state the number of devices that are A3 compatible.
All 21 photocopiers
3. What percentage of your fleet is printed in colour vs mono?
We do not hold this information. Please note that mono is default setting
4. In terms of usage, what is your monthly page volumes?
Monthly page volume for April is 86,236 (this figure will change month to month depending on requirements).
5. Who are the main manufacturers for the printers (hardware)?
Canon / Konica Minolta
6. Who is your preferred supplier for Hardware?
Printers: Canon UK Ltd
Print room / reprographics: Konica Minolta
7. Who are the main supplier(s) of print consumables (Toner, spares, etc)?
We procure our consumables through CBRE Managed Services Ltd.
8. What is the approximate spend on printers and consumables during the last year?
Printers: Approximately £32,427.04
Print room / reprographics: Approximately £96,440 (Rent and Service)
9. What Framework (if any) do you use for your print consumables (toners, inks)
Under the Facilities Management contract
10. What are the start and end dates for the managed print contract in your organization (if applicable to the MFD´s)?
Printers: March 2016 - March 2022
Printroom: September 2018 - April 2024
11. Which procurement route or framework was used to procure this service?
Printers: CCS Framework RM1599
Printroom: CCS Framework RM3781
12. The named person and their role in your organisation in charge of the procurement for Print Hardware
The role is the Procurement & Contract Manager
The information relating to the named person is held by Ordnance Survey but is exempt from disclosure under section 40(2) (personal information) of the FOI Act, as the information constitutes personal data. Section 40(2) provides that personal data is exempt information if one of the conditions set out in section 40(3) is satisfied. In our view, disclosure of this information would breach the data protection principles contained in the General Data Protection Regulations and Data Protection Act 2018.
In reaching this decision, we have particularly considered:
- the reasonable expectations of the employees: given their positions, Ordnance Survey considered that none of the individuals would have a reasonable expectation that their personal data would be disclosed;
- the consequences of disclosure; and
- any legitimate public interest in disclosure.
Section 40(2) is an absolute exemption and therefore not subject to the public interest test.
However, under the duty to provide information and assistance in accordance with section 16 of FOIA, we can provide the following information which may assist you in this matter.
You can find out information in relation to our procurement process on our website in our procurement pages, there is a ‘contact us’ form.
13. The named person and their role in your organisation in charge of any managed print contracts.
See our response to question 12
14. The named person and their role in your organisation in charge of procurement for Print supplies (toner and ink)
See our response to question 12