Printers and print supplier information (FOI211042)

This Freedom of Information request asks for details in relation to our printers and hardware and suppliers of our printers and hardware

Request for information - Ref no: FOI-21-1042

November 30, 2021

Information request

Thank you for your email of 11/10/2021, requesting information from Ordnance Survey in accordance with the Freedom of Information Act (FOIA) 2000, as set out in the extract below:

“FOI Request - Supplier Statistics across UK Central Govt and associated bodies. I am currently trying to build an updated view of 2021 Strategic/SME print supplier spend and page usage levels, as now affected by COVID-19, across the UK Govt and associated agencies/bodies. With this in mind, can you please provide the following information:-

Who is your preferred supplier for MFD/Printer Hardware? (Please state in multiple suppliers)
Please state the number of printers currently within the organisation, to include a breakdown of MFDs (multi functional devices), Print Room devices and desktop printers.
What are your current annual page volumes (split by Colour and Mono)
What is the approximate annual spend for both hardware and services ?
What date is your contract due for renewal ?
Which procurement route or framework was used to procure this service?
Which person/role is responsible for procuring your printer contracts?”

Our response

I confirm that Ordnance Survey does hold the information you have requested, taking each request in turn, I confirm the following:

1. Who is your preferred supplier for MFD/Printer Hardware? (Please state in multiple suppliers)
MFD is via Canon
Print room wide format machines is Konica Minolta

2. Please state the number of printers currently within the organisation, to include a breakdown of MFDs (multi functional devices), Print Room devices and desktop printers.
Printers: 18
Photocopies: 21 (built into devices)
Print room / reprographics: 3

3. What are your current annual page volumes (split by Colour and Mono)
MFD – mono between Oct20 – Sep21 = 53,600
MFD – colour between Oct20 – Sep21 = 64,500
Print room - September 2020 – September 2021 pages 612,000

4. What is the approximate annual spend for both hardware and services?
c. £70k

5. What date is your contract due for renewal?
Canon expires June 2022
Konica Minolta expires 2024

6. Which procurement route or framework was used to procure this service?
Printers: CCS Framework RM1599
Printroom: CCS Framework RM3781

7. Which person/role is responsible for procuring your printer contracts?
The role is the Procurement & Contract Manager

Next steps

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your Freedom of Information (FOI) request, as follows:

Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

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