Recruitment privacy policy

The personal data you give us may include:

• Name
• Address
• Telephone number
• Email address
• Curriculum Vitae (CV)
• Cover letter and other documents you provide
• Information gathered during interviews and assessments
• References and background check information

We may also collect and process “special categories” data which includes more sensitive personal information such as:

• Race
• Ethnicity
• Disability or accessibility requirements,
• Religion
• Nationality
• Sex
• Sexual orientation
• Gender identity

This optional information is collected for equal opportunities monitoring and to ensure compliance with our diversity and inclusion obligations. Data subjects are not obligated to provide this information, if they do not wish to. Where possible, this data is anonymised and used in aggregate form.

• Assess your application and qualifications for the position.
• Communicate with you throughout the recruitment process.
• Conduct interviews and assessments.
• Verify your information and perform background checks.
• Comply with legal and regulatory obligations.

To facilitate the recruitment process, you and/or we may have to share your personal data with third parties. We will provide your personal data to third parties when they need the data to perform particular functions in delivering this process or as part of our regulatory compliance. These include:

• Internal Ordnance Survey teams involved in the recruitment process.
• Legal and regulatory authorities where required by law.
• Workday (application and hiring management) - Workday Recruiting, supports the entire hiring process from recruitment to onboarding. For more information on how Workday may use the data we share with them, please see Privacy Statement | Workday US
• SOVA (online assessments) - Sova is a UK-based digital assessment platform used by Ordnance Survey to support recruitment and talent development for certain roles. It offers psychometric testing, situational judgement tests, video interviews, and other tools to help Ordnance Survey evaluate candidates' skills, personality traits, and suitability for roles. For more information on how SOVA may use the data we share with them, please see Candidate Privacy Notice
• Procius (background checks) - Procius is a UK-based background screening company that provides Ordnance Survey with pre-employment vetting services of the right to work and criminal record checks. For more information on how Procius may use the data we share with them, please see Procius Privacy Notice | Mitie
• Kays Medical (Occupational Health partner) - Kays Medical is a UK-based occupational health provider that provides Ordnance Survey with pre-employment checks and the Employee Relations team use them for casework. For more information on how Kays Medical may use the data we share with them, please see Privacy & Cookie Policy | Kays Medical
• Managed Service Provider – Ordnance Survey use a Managed Service Provider to manage all contingent workforce needs that oversees the entire process of sourcing, managing, and paying temporary or contract workers. For more information on how our managed service provider may use the data we share with them, please see Privacy Policy | Recruitment Specialists | Impellam

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service provider processors to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

Where scoring or filtering tools (e.g., online assessments or interview evaluations) are used, all outcomes are reviewed by human assessors.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

If your application is unsuccessful, we may retain your data for up to 12 months for consideration in future recruitment opportunities, unless you request otherwise. After this period, your data will be automatically and securely deleted.

• Access your personal data and request a copy.
• Rectify any inaccurate or incomplete data.
• Request the deletion of your data.
• Object to the processing of your data.
• Withdraw your consent at any time.

For further information please see Privacy policy | Policies | OS. To exercise these rights please see Data protection and subject access requests | Policies | OS.

By submitting your application, you agree to the collection, use, and processing of your personal data as described in this privacy policy. You may withdraw your agreement at any time by contacting us at careers@os.uk.

The new terms may be displayed on-screen, and you may be required to read and accept them to continue your use of any Services or Apps.