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Historical mapping records

This Freedom of Information request asks for information in relation to the historical decisions relating to the mapping of feature.

Request for information - Ref No: FOI9906

Request

Thank you for your email of 4 July 2019, requesting information from Ordnance Survey in accordance with the Freedom of Information Act (FOIA) 2000, as set out in the extract below:

This is a freedom of information request under the Freedom of Information Act (2000).

Please can you provide copies of all information you hold which was either produced by your OS surveyors or was supplied to you or to one of your surveyors by any third party (e.g. an employee of East Hants District Council or of Hampshire County Council, or an officer or representative of Medstead Parish) which you then used to define and draw on your 1:2500 and 1:1250 maps the track described below:

Description of track:
Western end: approx. XXXXXXXXXXXXXXXXX
Eastern end: approx. XXXXXXXXXXXXXXXXXX

I am requesting this information to try to establish the date when you added the track to your mapping, and whether the information you were given to define the track mentioned ‘bridleway’. The Definitive Statement defines a bridleway which is in part 30-40ft wide, then 9ft wide, then 30ft wide running over the entire length of XXXX Road, but the definitive statement does not state where the width changes occur. The evidence I have seen suggests the track which is the subject of this FOI is the 9ft wide part of the bridleway, and that the bridleway near XXXXX is approximately one third of the width of XXXX Road which is defined by the boundaries of the properties on the north and south sides of XXXX Road. If you added the track to your mapping in the early 1950’s, when the bridleway was apparently created, that adds weight to the argument that the track you added was the bridleway showing, importantly, the points where the bridleway widths changed. 

Our response

I confirm that Ordnance Survey does not hold historic information relating to the capture of features on our mapping.  Therefore, we do not hold any information from OS Surveyors or third parties relating to the original capture of the feature you refer to in your request.  

Under the duty to provide information and assistance in accordance with section 16 of FOIA, we can provide the following information which may assist you in this matter.

Historical mapping and archive material of this nature from this period, if retained, would have been sent to the National Archives in Kew in approximately 2011.  

You may also wish to contact Hampshire County Council, who is the authorised body responsible for this right of way.  They may hold any Orders for Change and/or Amendments of any right of way that has been made definitive in law by the Council.  Hampshire County Council contact details can be found on their website.

I can confirm the feature you refer to in your request is depicted correctly on our mapping.

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000.  If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your Freedom of Information (FOI) request, as follows:

Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

Contact us via our FoI form

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner›s Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal, within three months of receiving our response, with the Information Commissioner’s Office.

Further information can be found on the ICO website (ico.org.uk) under ‘Report a concern’ or you may wish to call the ICO helpline on 0303 123 1113.