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Pay agreement 2019

This Freedom of Information request asks details about our 2019 pay agreement.

Request for information - Ref No: FOI19920

Request

Thank you for your email of 3 October 2019 requesting information from Ordnance Survey in accordance with the Freedom of Information Act (FOIA) 2000, as set out in the extract below:-

  1. Please state the effective date (day, month and year) of your organisation’s 2019/20 pay review.
  2. If the 2019/20 pay review has yet to be finalised please state the month in which you anticipate it will be concluded.
  3. Please state the employee group/s covered by the 2019/20 pay review
  4. Please state the total number of employees covered by the 2019/20 pay review.
  5. Please provide a copy of your 2019/20 pay agreement (if applicable) or generic pay circular sent to employees (that is one that does not identify any individual employee) outlining the outcome of the latest pay review if there are no collective negotiations.
  6. Was the latest pay review concluded under the remit of the 2019/20 Civil Service Pay Guidance?
  7. Please state the % consolidated basic pay rise received by the lowest-paid adult (aged 18 and over) employee as a result of the latest pay review.
  8. Please list the current grades and pay rates together with the previous year’s grades and rates for the below roles or their equivalents if applicable:              a] Administrative Assistant (AA); b] Administrative Officer (AO); c] Executive Officer (EO); d] Higher Executive Officer (HEO); e] Senior Executive Officer (SEO); f] Grade 6; and g] Grade 7.
  9. If an employee’s annual pay award is determined solely according to an assessment of their individual performance (commonly known as a merit increase) as opposed to an across-the-board pay rises (where all employees generally receive the same increase irrespective of their individual performance) please state the percentage of the paybill allocated to fund these awards, the range of increases and whether or not the awards are consolidated.
  10. If any employees were eligible for individual performance-related payments or bonuses over and above the general pay rise please state the range of increases (either as a percentage of their base salary or a cash amount as applicable), whether or not they were consolidated into basic pay and please state the overall % of the paybill allocated to fund these awards.
  11. Please state the overall paybill increase as a result of the latest pay review expressed as a percentage of the paybill.
  12. Have any other changes been made to terms and conditions (for example holiday entitlement, sick pay provision and the like) as part of the latest pay review? If yes, please state what they are.
  13. Please state the name of the union/unions party to your main collective agreement covering pay and conditions if there are collective negotiations.
  14. Please provide the name and contact details of the person/s responsible for overseeing your organisation’s annual pay review.

Our response

I confirm that Ordnance Survey does hold some of the information you have requested. Where the information is not held or exempt from disclosure this is stated. Taking each request in turn, I confirm the following:

1. Please state the effective date (day, month and year) of your organisation’s 2019/20 pay review.

1st April 2019

2. If the 2019/20 pay review has yet to be finalised please state the month in which you anticipate it will be concluded.

The pay review effective 1st April 2019 has been finalised.

3. Please state the employee group/s covered by the 2019/20 pay review.

All employees are covered by the 2019/20 pay review except for OS International employees who are employed and based outside of the UK.

4. Please state the total number of employees covered by the 2019/20 pay review.

913 employees were covered by the 2019/20 pay review.

5. Please provide a copy of your 2019/20 pay agreement (if applicable) or generic pay circular sent to employees (that is one that does not identify any individual employee) outlining the outcome of the latest pay review if there are no collective negotiations.

I confirm we do hold a copy of the 2019/20 pay agreement. However, we are not providing a copy of the information, as we consider it to be exempt from disclosure under section 43 of the FOIA, as explained below:

Section 43(2) Prejudice to commercial Interests

Under section 43(2) of the FOIA, information is exempt if its disclosure would, or would be likely to, prejudice the commercial interests of any person. In this case, we consider that disclosure of the pay agreement, would be likely to prejudice the commercial interests of Ordnance Survey. 

The pay agreement provides details of our pay strategy which is used to recruit talent with a competitive salary and motivate existing employees in order to retain staff with the relevant skills. Releasing this information would provide our competitors with knowledge of our pay strategy therefore, providing our competitors, with an insight into how we recruit and retain our staff in terms of salary.

This is a qualified exemption and we are required to consider the public interest.

Public Interest Test

Ordnance Survey recognises the need for transparency. However, this must be balanced against the public interest in allowing the organisation to protect its commercial information and not place itself at a disadvantage in the competitive market in which it operates. Section 43(2) is a prejudice-based exemption, and there is a public interest inherent in avoiding the harm specified. Ordnance Survey considers that the prejudice would be likely to occur and would involve an adverse effect on Ordnance Survey’s revenues if we were unable to recruit and retain people with the required skills base to perform the necessary functions for OS to operate in a commercially competitive market place.

As a generic statement on the 2019/20 pay review, OS is proposing distribution of a 2% salary award with effect from 1st April 2019. The distribution of this award is proposed to be through a matrix aligned to performance rating for 2018/19 and pay position under the pay framework.

6. Was the latest pay review concluded under the remit of the 2019/20 Civil Service Pay Guidance?

I confirm that the latest pay settlement was not under the remit of the 2019/20 Civil Service pay guidance.

7. Please state the % consolidated basic pay rise received by the lowest-paid adult (aged 18 and over) employee as a result of the latest pay review.

The OS employee with the lowest full time equivalent basic salary received a 2.8% consolidated award from the 2019 pay review.

8. Please list the current grades and pay rates together with the previous year’s grades and rates for the below roles or their equivalents if applicable:a] Administrative Assistant (AA); b] Administrative Officer (AO); c] Executive Officer (EO); d] Higher Executive Officer (HEO); e] Senior Executive Officer (SEO); f] Grade 6; and g] Grade 7

I confirm we do not hold information relating to the current and previous years grades and rates as a direct read across in relation to the civil service roles listed in your request above. We consider information relating to this year and the previous year’s pay rates and grades to be exempt from disclosure under section 43 of the FOIA, as explained in question 5 above. 

Therefore, this information will not be disclosed. However, under the duty to provide information and assistance in accordance with section 16 of FOIA, we can provide the following information which may assist you in this matter.

Information relating to the Directors renumeration is available in our Annual Report, which can be viewed via our website. In addition, OS have an agreement in place with XpertHR, in which we provide an anonymised list of pay and benefits data, for each employee, this will be provided to you shortly.  As part of this process, this information was also provided to XpertHR, for the previous year’s pay and grades.

9. If an employee’s annual pay award is determined solely according to an assessment of their individual performance (commonly known as a merit increase) as opposed to an across-the-board pay rises (where all employees generally receive the same increase irrespective of their individual performance) please state the percentage of the paybill allocated to fund these awards, the range of increases and whether or not the awards are consolidated.

I confirm we do not hold this information. As noted in the response to question 5, the April 2019 pay review was not solely based on individual performance.

10. If any employees were eligible for individual performance-related payments or bonuses over and above the general pay rise please state the range of increases (either as a percentage of their base salary or a cash amount as applicable), whether or not they were consolidated into basic pay and please state the overall % of the paybill allocated to fund these awards.

I confirm we do not hold this information. As noted in the response to question 5, the April 2019 pay review was not based on performance-related payments over and above a general pay rise.

11. Please state the overall paybill increase as a result of the latest pay review expressed as a percentage of the paybill.

The April 2019 pay review was worth 2% of the paybill.

12. Have any other changes been made to terms and conditions (for example holiday entitlement, sick pay provision and the like) as part of the latest pay review? If yes, please state what they are.

As part of the April 2019 pay review, an updated pay policy was implemented, however, no other changes to terms and conditions have been made as part of this pay review.

13. Please state the name of the union/unions party to your main collective agreement covering pay and conditions if there are collective negotiations.

I confirm we recognise Prospect and PCS for the purposes of collective bargaining on pay and conditions

14. Please provide the name and contact details of the person/s responsible for overseeing your organisation’s annual pay review.

Name: Hazel Hendley, HR Director.  

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000.  If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your Freedom of Information (FOI) request, as follows:

Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

Contact us via our FoI form

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner’s Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal, within three months of receiving our response, with the Information Commissioner’s Office.

Further information can be found on the ICO website (ico.org.uk) under ‘Report a concern’ or you may wish to call the ICO helpline on 0303 123 1113.