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Expenditure over £500

This Freedom of Information request asks for expenditure over £500.

Request for information - Ref No: FOI20940 


Thank you for your email of 10 January 2020, requesting information from Ordnance Survey in accordance with the Freedom of Information Act (FOIA) 2000, as set out in the extract below:

I am doing a project which collects expenditure data and payments over £500 from local councils and government authorities, which is required under the Local Government Transparency Code 2015.

I would like to access expenditure information for the period of January 2018 to November 2019.  

Would it be possible for you to make this information (in .csv or .xlsx format) available on the website, or if more convenient, send it to us? 

Our response

I confirm that Ordnance Survey does hold the information that you have requested, however, we are unable to comply with your request and provide a copy of the information, as we consider the information to be exempt from disclosure under section 12(1) of the FOIA (where an authority estimates that the cost of complying with the request would exceed the appropriate limit, which is set at £450 (18hours).

For the last quarter we have estimated that the number of transactions over £500 is 66k therefore, for one month we would be required to manually check 22k entries to determine if the information contained can be disclosed, which we estimate would take over 180 hours.  We therefore estimate that to locate, retrieve, extract and compile this information would exceed the appropriate time limit and we are unable to process your request further.

This is an absolute exemption and therefore not subject to the public interest test.

Ordnance Survey Limited is a Public Corporation and is not subject to the requirements to publish under the Local Government Transparency Code 2015 therefore, we are not required to publish expenditure over £500.

Under the duty to provide information and assistance in accordance with section 16 of the FOIA, we can provide the following information which may assist you in this matter:

We publish expenditure over £25,000 which is available to view via our Publication Scheme, under the section headed what we spend and how.

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000.  If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your Freedom of Information (FOI) request, as follows:

Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
SO16 0AS

Contact us via our FoI form

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner’s Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal, within three months of receiving our response, with the Information Commissioner’s Office.

Further information can be found on the ICO website ( under ‘Report a concern’ or you may wish to call the ICO helpline on 0303 123 1113.