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Microsoft Licensing Statement (FOI241250)

This Freedom of Information request asks for a copy of our most recent Microsoft Licensing Statement (MLS).

Request for information - Ref No: FOI241250


We received your request on 1 May 2024.

We have handled your request under the Freedom of Information Act (FOIA) 2000.

A copy of your request is set out in the extract below:

“I request that you supply me with a copy of Ordnance Survey’s (OS) most recent Microsoft Licensing Statement (MLS). I am not requesting this information to generate any business. We are not looking to buy, or, sell software licences as we are no longer trading. We only want to understand how the organisations Microsoft portfolio has evolved over the years.

We have reached out to almost every council/public authority in the country and have requested and received many MLS’s. Unless you already have the latest MLS, could you reach out to your IT reseller and obtain it. your reseller will have access to this. A reseller may say they do not have the MLS, but, resellers can source these from Microsoft. If Microsoft were ever to perform an audit, OS would require an MLS for basic audit requirements. This document is something Microsoft can provide with a minimum of fuss.

 Please send me the full MLS which will have the following tabs along the bottom, which, will be, in the form of an Excel document –

  • Introduction
  • Organization Summary
  • License Summary
  • Transaction Summary
  • License Agreements
  • MPSA
  • Transaction Data
  • FAQ and Glossary
  • Pivot Data"

Our response

I confirm that Ordnance Survey does hold the information you have requested.

The information you have requested is set out in following spreadsheet: Ordnance Survey Microsoft Licensing Statement (MLS) (.xlsx).

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your Freedom of Information (FOI) request, as follows:

Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
SO16 0AS

Contact us via our FoI form

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner’s Office (ICO)

If you are still dissatisfied after our internal review, you can complain to the Information Commissioner’s Office (ICO). You should make complaints to the ICO within six weeks of receiving the outcome of an internal review. The easiest way to lodge a complaint is through the ICO website.