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TOID information

This Freedom of Information request asks for details relating to a TOID.

Request for information - Ref No: FOI19895

Request

Thank you for your email of 30 April 2019 requesting information from Ordnance Survey, in accordance with the Environmental Information Regulations (EIR) 2004 and the General Data Protection Regulations (GDPR), as set out in the extract below: -

I make this request under EIR, which in this case relates to me in being a topographical identifier attached to my property - xxxx xxxx xxxx. In relating to my property and legitimate activities, you may also wish to consider that this query also falls under GDPR.

I refer to topographical identifier number TOID xxxxxxxx, which my local authority advises me is an identifier under your control, and is attached to part of what the authority calls 'a track-way' over my land.

This 'track-way' is the route of a private easement in favour of a neighbouring property. The track-way over my land is often confused by third parties who access the data (e.g. antagonistic neighbours, utility companies, etc), promoted by map data such as this, to be separate from my land. This is wholly misguided and false. I wish to know the following, prior to any corrective action that may be deemed necessary.

I have examined your online information about TOIDs, but this does not answer the specific questions I have:

  1. When was this TOID attached to my land?
  2. Why was the TOID attached to my land?
  3. What is the meaning, significance, or indication of the TOID so far as your organisation is responsible for its attachment to my land?
  4. Does the TOID suggest that the route of the private easement is somehow perceived by you or others you act for to be separate for my land (that is not the legal position, and any suggestion of separateness of the route from the rest of my property is rejected absolutely as false).
  5. Please provide all information relating to the specified TOID, i.e. any layers/text/data/other information attached or related to that TOID.

Our response

We are responding to your request under the Freedom of Information Act (FOIA) 2000 as we consider this to be the most appropriate regime.

I confirm that Ordnance Survey does hold some of the information you have requested. Where the information is not held this is stated. Taking each request in turn, I confirm the following:

1. When was this TOID attached to my land?

The allocation of TOIDS (unique identifiers) to features (a feature represents a real-world phenomenon, e.g. buildings, trees, roads) as a referencing system was introduced with OS MasterMap in 2001.  The feature in question was allocated TOID (xxxxxx) automatically on the creation of OS MasterMap in 2001.

2. Why was the TOID attached to my land?

Whilst this does not appear to be a valid request for recorded information, we are happy to provide the following explanation in accordance with our duty under section 16 of the FOIA to provide advice and assistance.

The TOID you refer to in your request was automatically allocated to this feature. The TOID makes it possible to identify a feature within a dataset, it contains no attribution or information about the feature it is associated with, nor can information be derived from either the allocated number or the process by which it is allocated.

For further information on permitted use and examples of how TOIDS can be used please refer to our policy statement – OS MasterMap Topographic Identifiers – TOIDs

3. What is the meaning, significance, or indication of the TOID so far as your organisation is responsible for its attachment to my land

As detailed in our response to question 2 above, a TOID is only the unique reference attached to each feature and enables each feature to be individually identified within a data set. It is a unique identifier generated automatically for each feature and contains no further information.

4. Does the TOID suggest that the route of the private easement is somehow perceived by you or others you act for to be separate for my land (that is not the legal position, and any suggestion of separateness of the route from the rest of my property is rejected absolutely as false).

Whilst this does not appear to be a valid request for recorded information, we are happy to provide the following explanation in accordance with our duty under section 16 of the FOIA to provide advice and assistance.

I confirm the TOID does not make any reference to the private easement you refer to in your request, as stated above the TOID is the unique reference for a feature.

Ordnance Survey mapping shows the existence of a feature on the ground at the time of survey in accordance with our specification and accuracy standard, our mapping does not show or attempt to show ownership. For further information you may wish to refer to our property boundaries support information.

5. Please provide all information relating to the specified TOID, i.e. any layers/text/data/other information attached or related to that TOID.

As stated above the TOID you refer to in your request was the unique identifier for the area of land.  I confirm there is no further information attached to the TOID.

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000.  If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your Freedom of Information (FOI) request, as follows:

Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS

Contact us via our FoI form

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

  • Failed to respond to your request within the time limits (normally 20 working days)
  • Failed to tell you whether or not we hold the information
  • Failed to provide the information you have requested
  • Failed to explain the reasons for refusing a request
  • Failed to correctly apply an exemption or exception

The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner›s Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal, within three months of receiving our response, with the Information Commissioner’s Office.

Further information can be found on the ICO website (ico.org.uk) under ‘Report a concern’ or you may wish to call the ICO helpline on 0303 123 1113.